Document Control Specialist — Startup Ownership & Impact

Nicely Co.; Tulsa (OK); On-site; USD 52,000 - 66,000; Full time

Job summary

Nicely Co. is seeking a Document Control Specialist to strengthen administration, scheduling, records, and confidentiality with dependable follow-through.

This early-stage role offers ownership to design systems and processes that scale with the company, collaborating across teams to translate priorities into clear plans and measurable outcomes. The successful candidate will build lightweight, repeatable processes, manage sensitive information responsibly, and adapt as the company evolves in its

Qualifications

• Demonstrated capability relevant to organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Judgment and ownership appropriate for the Document Control Specialist scope.
• Strong written and verbal communication with both specialists and cross-functional partners.
• Ability to organize ambiguous work, make progress independently, and document decisions.
• Comfort building systems in an early-stage environment where priorities may evolve.
• Commitment to ethical conduct, confidentiality, security, accessibility, and inclusive collaboration.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Document Control Specialist role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Skills

Organized administration

Scheduling

Records management

Document quality

Confidentiality

Cross-functional collaboration

Job description

Nicely Co. is seeking a Document Control Specialist to strengthen administration, scheduling, records, and confidentiality with dependable follow-through.

This early-stage role offers ownership to design systems and processes that scale with the company, collaborating across teams to translate priorities into clear plans and measurable outcomes. The successful candidate will build lightweight, repeatable processes, manage sensitive information responsibly, and adapt as the company evolves in its