Culture-Driven Office Experience Lead

Nexxen; Chicago (IL); On-site; USD 30,307 - 38,572; Full time

Job summary

Nexxen in Chicago is seeking an Office Experience & People Operations Support to keep our workspace welcoming and efficient. You will coordinate onboarding, prepare new-hire materials, and help manage daily office functions for guests and employees.

You will also track attendance, assist with offboarding, manage supplies, and support senior stakeholders with light EA tasks, while upholding safety and visitor protocols in a fast-paced environment.

Qualifications

• 1–3 years of experience in an office coordinator, HR admin, receptionist, EA, or people-facing operations role.
• Highly organized with strong attention to detail and the ability to juggle multiple tasks.

Responsibilities

• Create a warm, welcoming environment for employees, guests, and new hires from the moment they walk through the door.
• Own the day-to-day look and feel of the office, ensuring shared spaces are clean, organized, stocked, and functioning well.
• Order and manage office refreshments, snacks, and food programs, keeping the kitchen and common areas stocked and enjoyable.
• Help coordinate and execute employee engagement activities, team events, office celebrations, and culture moments that bring people together.
• Serve as a visible, approachable presence in the office, building genuine relationships with employees and making everyone feel at home.
• Provide HR administrative support with onboarding logistics for new hires.
• Support the coordination of new hire orientation days, including preparing materials, setting up workstations, and ensuring a seamless first-day experience.
• Assist with tracking and reporting on attendance, headcount, and other People data as needed.
• Support offboarding logistics including equipment collection, system access, and exit coordination.
• Serve as the primary point of contact for office maintenance requests, coordinating with building management and vendors to ensure timely resolution.
• Manage office supply inventory and place orders proactively to avoid disruptions.
• Support the setup and breakdown of meeting rooms and event spaces as needed.
• Assist with light EA and administrative support tasks for senior stakeholders in the office as needed.
• Ensure office safety, security, and visitor management protocols are consistently followed.

Skills

Office coordination

HR admin

Communication

Attention to detail

Proactive mindset

Tools

HR systems

Office software

Job description

Nexxen in Chicago is seeking an Office Experience & People Operations Support to keep our workspace welcoming and efficient. You will coordinate onboarding, prepare new-hire materials, and help manage daily office functions for guests and employees.

You will also track attendance, assist with offboarding, manage supplies, and support senior stakeholders with light EA tasks, while upholding safety and visitor protocols in a fast-paced environment.