Executive Assistant & Office Operations Lead

Nexstar Media Group Inc.; Chicago (IL); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Nexstar Media Group, Inc. in Chicago seeks a highly organized Executive Assistant to support the Vice President/General Manager, overseeing administrative, facilities, and employee engagement functions.

You will partner with executive leadership to ensure efficient daily operations and a positive workplace experience. Ideal candidates have 3+ years in executive support, strong communication and discretion, and proven event planning and coordination skills.

Qualifications

• 3+ years of experience in executive support, office management, operations, or related administrative roles.
• Strong organizational, project management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential and sensitive information with discretion.
• Experience coordinating meetings, events, travel arrangements, and executive schedules.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills with the ability to work effectively across all levels of an organization.
• Demonstrated ability to prioritize competing deadlines and manage multiple projects simultaneously.

Responsibilities

• Provide comprehensive executive support to the VP/General Manager, including managing calendars, appointments, travel arrangements, executive and departmental expenses, coordinating meetings ranging from executive leadership sessions to station-wide Town Halls, and serving as the primary liaison with employees, corporate partners, clients, vendors, and community organizations.
• Oversee office operations and facilities management by supervising Mailroom and Switchboard staff and overseeing day-to-day operations of those departments.
• Manage facility-related initiatives, including vending services, cleaning and janitorial, security badge administration, office maintenance and facility improvement projects.
• Lead employee engagement and internal communications efforts by planning and executing employee events, managing related budgets, coordinating content for the in-house digital signage network, production of the station's monthly newsletter, and supporting organizational communications and special projects.
• Support the stations community relations efforts through coordination of charitable sponsorships, public service programs, and producing the WGN Community Calendar, to promote local events, nonprofit campaigns, and community outreach efforts throughout the Chicago area.

Skills

Executive support

Office management

Project management

Multitasking

Communication

Discretion

Event planning

Stakeholder liaison

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Microsoft Teams

SharePoint

Job description

Nexstar Media Group, Inc. in Chicago seeks a highly organized Executive Assistant to support the Vice President/General Manager, overseeing administrative, facilities, and employee engagement functions.

You will partner with executive leadership to ensure efficient daily operations and a positive workplace experience. Ideal candidates have 3+ years in executive support, strong communication and discretion, and proven event planning and coordination skills.