Creative Studio Operations Specialist

Studio RRD; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401k match

Annual bonuses

Other benefits

Job summary

Studio RRD, a full-service lighting design and production studio in New York, seeks an Operations Coordinator to support day-to-day operations. Reporting to the Director of Operations, you will assist a leadership team across software, onboarding, finance, and marketing, gaining broad exposure to how a creative studio runs.

The ideal candidate is organized, proactive, and thrives in a fast-paced environment.

Qualifications

• 1–3 years of experience in operations, administration, recruiting coordination, or marketing support (relevant internships count).
• Interest in or experience with creative, design, live events, or production environments is a plus.
• Highly organized and detail-oriented, with the ability to juggle multiple projects and see each one through to completion.
• Clear, professional written and verbal communication skills.
• Proficiency in Google Workspace, Slack, and Dropbox, and a quick learner of new software.
• A true go-getter: takes initiative, asks good questions, and looks for better ways to get things done.
• Collaborative team player who is eager to pitch in where needed; no task too big or too small.
• Adaptable, unflappable, and positive in a fast-paced environment.

Responsibilities

• Administer all company software accounts, ensuring accurate billing, user access, and onboarding.
• Partner with the operations team to streamline the company’s software stack and identify cost savings.
• Support long-term operations projects as time allows, such as software rollouts and finance process improvements.
• Post open roles on LinkedIn, Playbill, Indeed, and other relevant platforms, aligning with the hiring manager on where to post, ad spend, and key role details.
• Under the supervision of the Director of Operations, draft first versions of job descriptions and conduct the first review of applicants.
• Download all resumes from job platforms and organize them in Dropbox.
• Monitor the [e-mail] inbox, routing messages to the right people and keeping it sorted and organized.
• Serve as the onboarding point person: create software accounts, send pre-start checklists and surveys, and issue entry instructions, codes, and keycards for the NY Office, Warehouse, and LA Apartment (as needed).
• Coordinate tech offboarding for departing full-time employees and in-office freelancers, working with their supervisors to ensure everything is handled on time.
• Manage calendars for the leadership team; follow up with vendors and clients as needed.
• Support the finance team in upholding spending policies and managing freelancer access to company cards.
• Provide administrative support for new business efforts: maintain a follow-up calendar, schedule meetings, and keep CRM records accurate.
• Meet monthly with Founder to review upcoming shows and photography/videography needs.
• Source quotes from photographers and videographers, providing schedules and details.
• Manage the studio’s photo library and digital assets in Dropbox.

Skills

Organizational skills

Communication

CRM tools usage

Google Workspace

Slack

Dropbox

Multi-project management

Team collaboration

Education

High School Diploma

Bachelor’s Degree (preferred)

Tools

Google Workspace

Slack

Dropbox

Job description

Studio RRD, a full-service lighting design and production studio in New York, seeks an Operations Coordinator to support day-to-day operations. Reporting to the Director of Operations, you will assist a leadership team across software, onboarding, finance, and marketing, gaining broad exposure to how a creative studio runs.

The ideal candidate is organized, proactive, and thrives in a fast-paced environment.