Right-Hand Executive Assistant & Office Manager

Playbill, Inc.; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Employer-matched 401k

Annual bonuses

Other benefits

Job summary

Studio RRD, a NY-based lighting design and production studio, seeks an Office Manager & Executive Assistant to support the Founder. You will manage calendars, travel, expenses, and personal affairs, while maintaining relationships with vendors and clients to keep operations running smoothly.

Ideal candidates have 3+ years of executive support experience in creative environments, impeccable discretion, and superb organizational skills.

Qualifications

• 3+ years of experience as an executive assistant, personal assistant, or office manager, ideally supporting a founder or C-level executive.
• Experience in a creative, design, architecture, or production environment is preferred.
• Excellent discretion and judgment handling confidential information.
• Highly organized with strong prioritization and proactive problem solving.
• Polished written and verbal communication; ability to represent the Founder with clients and partners.
• Proficiency with Google Workspace and Slack; calendar, travel, and expense management.

Responsibilities

• Own and manage the Founder’s calendar, travel, and personal commitments.
• Triage the Founder’s inbox and draft responses as needed.
• Arrange business and personal travel, including flights, hotels, and car services.
• Track expenses and maintain accurate records.
• Maintain contact databases and oversee special projects with outside affiliations.
• Coordinate office and facilities management across NY Office, NJ Warehouse, and LA Apartment.
• Lead events, gifting, and procurement activities in partnership with operations.
• Provide backup coverage for the Retail Store.

Skills

Executive support

Calendar management

Travel planning

Vendor relations

Discretion

Written and verbal communication

Google Workspace

Slack

Tools

Ramp

Job description

Studio RRD, a NY-based lighting design and production studio, seeks an Office Manager & Executive Assistant to support the Founder. You will manage calendars, travel, expenses, and personal affairs, while maintaining relationships with vendors and clients to keep operations running smoothly.

Ideal candidates have 3+ years of executive support experience in creative environments, impeccable discretion, and superb organizational skills.