Creative Office Coordinator for Design Studio (In-Office)

Playbill, Inc.; New York (NY); On-site; USD 64,000 - 68,000; Full time

Benefits offered by this job

Vacation

Medical insurance

Dental insurance

401(k)

Job summary

Focus Lighting, a NYC-based architectural lighting design firm, is seeking an Office Coordinator to keep the studio running smoothly in a fast-paced, creative environment at our Harlem office.

This full-time, in-office role offers a salary between $63,500 and $68,000 with comprehensive benefits, including vacation, medical and dental insurance, and a 401(k). You’ll join a team that values reliability, clear communication, and proactive office management.

Qualifications

• Reliable, detail-oriented in a fast-paced, creative environment
• Strong communication skills and a warm, professional demeanor
• Experience with Microsoft Office apps including Word and Excel; familiarity with Adobe Suite a plus

Responsibilities

• Front-of-house support: answer phones, greet visitors, and manage door access
• Package & mail management: oversee deliveries, coordinate distribution, assist with outgoing shipments
• Maintain shared spaces: keep reception, kitchen, conference rooms tidy and presentable
• Office events & culture: organize office events, lunch orders, weekly happy hour; coordinate vendors
• Supply management: track inventory and order office supplies
• Operational support: assist with data entry, billing reconciliation, staff travel, etc.

Skills

Detail-oriented

Strong communication

Reliability

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Adobe Suite

Job description

Focus Lighting, a NYC-based architectural lighting design firm, is seeking an Office Coordinator to keep the studio running smoothly in a fast-paced, creative environment at our Harlem office.

This full-time, in-office role offers a salary between $63,500 and $68,000 with comprehensive benefits, including vacation, medical and dental insurance, and a 401(k). You’ll join a team that values reliability, clear communication, and proactive office management.