Creative Studio Operations Coordinator

Playbill, Inc.; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401k matching

Annual bonuses

Other benefits

Job summary

Playbill, Inc. seeks an Operations Coordinator to support day-to-day operations in a fast-paced studio setting. Reporting to the Director of Operations, you will assist with software, onboarding, finance processes, and marketing tasks.

The ideal candidate is highly organized, proactive, and eager to gain broad exposure to how a creative studio runs, with 1–3 years of relevant experience and strong communication skills.

Qualifications

• 1–3 years in operations, administration, recruiting coordination, or marketing support.
• Interest in creative, design, live events, or production environments is a plus.
• Highly organized and detail-oriented, juggling multiple projects to completion.
• Clear, professional written and verbal communication skills.
• Proficiency in Google Workspace, Slack, and Dropbox; quick learner of new software.
• Take initiative and seek better ways to get things done.
• Collaborative team player willing to assist across tasks.

Responsibilities

• Administer all company software accounts, ensuring billing, access, and onboarding.
• Post open roles on LinkedIn, Playbill, Indeed, and other platforms.
• Draft first versions of job descriptions and pre-screen applicants.
• Monitor the jobs inbox and keep organized in Dropbox.
• Coordinate onboarding for NY Office, Warehouse, and LA Apartment as needed.
• Manage calendars for leadership and coordinate with vendors/clients.
• Support finance policies and receipts; maintain CRM records.
• Source photographers/videographers and organize assets and collateral.
• Create and maintain the social media calendar; post monthly on Instagram/LinkedIn.

Skills

Highly organized

Detail oriented

Clear communication

Proactive

Team player

Software literacy

Fast learner

Education

High School Diploma

Bachelor’s Degree (preferred)

Tools

Google Workspace

Slack

Dropbox

Job description

Playbill, Inc. seeks an Operations Coordinator to support day-to-day operations in a fast-paced studio setting. Reporting to the Director of Operations, you will assist with software, onboarding, finance processes, and marketing tasks.

The ideal candidate is highly organized, proactive, and eager to gain broad exposure to how a creative studio runs, with 1–3 years of relevant experience and strong communication skills.