Administrative Paid Operations Coordinator Studio RRD Inc. New York, NY US 10/15/2026

Playbill, Inc.; New York (NY); Vor Ort; USD 60.000 - 75.000; Vollzeit

Benefits dieser Stelle

Health insurance

401k matching

Annual bonuses

Other benefits

Zusammenfassung

Playbill, Inc. seeks an Operations Coordinator to support day-to-day operations in a fast-paced studio setting. Reporting to the Director of Operations, you will assist with software, onboarding, finance processes, and marketing tasks.

The ideal candidate is highly organized, proactive, and eager to gain broad exposure to how a creative studio runs, with 1–3 years of relevant experience and strong communication skills.

Qualifikationen

• 1–3 years in operations, administration, recruiting coordination, or marketing support.
• Interest in creative, design, live events, or production environments is a plus.
• Highly organized and detail-oriented, juggling multiple projects to completion.
• Clear, professional written and verbal communication skills.
• Proficiency in Google Workspace, Slack, and Dropbox; quick learner of new software.
• Take initiative and seek better ways to get things done.
• Collaborative team player willing to assist across tasks.

Aufgaben

• Administer all company software accounts, ensuring billing, access, and onboarding.
• Post open roles on LinkedIn, Playbill, Indeed, and other platforms.
• Draft first versions of job descriptions and pre-screen applicants.
• Monitor the jobs inbox and keep organized in Dropbox.
• Coordinate onboarding for NY Office, Warehouse, and LA Apartment as needed.
• Manage calendars for leadership and coordinate with vendors/clients.
• Support finance policies and receipts; maintain CRM records.
• Source photographers/videographers and organize assets and collateral.
• Create and maintain the social media calendar; post monthly on Instagram/LinkedIn.

Kenntnisse

Highly organized

Detail oriented

Clear communication

Proactive

Team player

Software literacy

Fast learner

Ausbildung

High School Diploma

Bachelor’s Degree (preferred)

Tools

Google Workspace

Slack

Dropbox

Jobbeschreibung

Studio RRD is a full-service lighting design and installation studio fueled by limitless thinking, precision, and exacting visual mastery. We explore the intersection of design, technology, and architecture to push boundaries and deliver the intended human experience.

• Our studio was assembled through years of collaborative visual mastery across a variety of disciplines in art, theater, fashion, music, and architecture.
• Our team composed of shared but singly distinctive talent includes designers, renderers, draftsmen, and production professionals brought together by a desire to push the limits of light.
• Our collaborative experience and inspired arts training has informed a cross-pollinated team aesthetic, merging compelling and striking elements from every corner of the globe to shape both the visual and visceral human experience.

Job Summary:

The Operations Coordinator is a hands-on, cross-functional role supporting the day-to-day operations of Studio RRD. Reporting directly to the Director of Operations, you will support three members of the leadership team: the Director of Operations, the Design Director, and the Senior Operations Manager – Equipment & Logistics. This position touches software and systems, recruiting and onboarding, finance support, and marketing, making it an ideal launchpad for an early-career go-getter who wants broad exposure to how a creative studio runs. The ideal candidate is highly organized, proactive, and energized by a fast-paced environment. They take ownership, communicate clearly, and approach every task, large or small, with care and attention to detail.

Expected Qualifications:

• 1–3 years of experience in operations, administration, recruiting coordination, or marketing support (relevant internships count).
• Interest in or experience with creative, design, live events, or production environments is a plus.
• Highly organized and detail-oriented, with the ability to juggle multiple projects and see each one through to completion.
• Clear, professional written and verbal communication skills.
• Proficiency in Google Workspace, Slack, and Dropbox, and a quick learner of new software.
• A true go-getter: takes initiative, asks good questions, and looks for better ways to get things done.
• Collaborative team player who is eager to pitch in wherever needed; no task too big or too small.
• Adaptable, unflappable, and positive in a fast-paced environment.
• High School Diploma Required. Bachelor’s Degree is preferred.

Desired Qualifications:

• Familiarity with Ramp, LinkedIn, and job posting platforms.
• Experience working at a fast-growing company or startup.
• Experience with CRM tools and social media management (Instagram, LinkedIn).
• Experience drafting communications while maintaining an organizations unique voice.

Job Responsibilities:

Software & Systems

• Administer all company software accounts, ensuring accurate billing, user access, and onboarding.
• Partner with the operations team to streamline the company’s software stack and identify cost savings.
• Support long-term operations projects as time allows, such as software rollouts and finance process improvements.
• Post open roles on LinkedIn, Playbill, Indeed, and other relevant platforms, aligning with the hiring manager on where to post, ad spend, and key role details.
• Under the supervision of the Director of Operations, draft first versions of job descriptions and conduct the first review of applicants.
• Download all resumes from job platforms and organize them in Dropbox.
• Monitor the [e-mail] inbox, routing messages to the right people and keeping it sorted and organized.
• Serve as the onboarding point person: create software accounts, send pre-start checklists and surveys, and issue entry instructions, codes, and keycards for the NY Office, Warehouse, and LA Apartment (as needed).
• Coordinate tech offboarding for departing full-time employees and in-office freelancers, working with their supervisors to ensure everything is handled on time.

Leadership & Finance Support

• Manage calendars for the Director of Operations, Design Director, and Senior Operations Manager – Equipment & Logistics: schedule meetings accurately, keep them running on time, and follow up with team members, vendors, and clients as needed. (The Founder’s calendar is owned by the Office Manager & Executive Assistant.)
• Support the finance team in upholding company spending policies, adding and removing freelancers from company cards as appropriate, and ensuring receipts are submitted on time.
• Provide administrative support for new business efforts: maintain a follow-up calendar, schedule meetings, and keep CRM records accurate.

Marketing & Brand

• Meet monthly with the Founder and Director of Operations to review upcoming shows and identify photography and videography needs.
• Source quotes from and coordinate photographers and videographers, providing schedules, shoot details, and CoMa information.
• Manage the studio’s photo library under the supervision of the Design Director.
• Organize digital assets in Dropbox and curate collateral, including GIFs, pitch-deck videos, photos for social media and LinkedIn, and music for photo/video edits.
• Select shows to feature in the pitch deck, social media, and website; present recommendations to leadership and make updates as needed.
• Create and maintain the bi-monthly social media calendar and post content to Instagram and LinkedIn at least monthly, following brand guidelines.
• Relay website updates to the developer, ensuring accurate information and consistent brand standards.
• Support year-end client gifting by gathering the client list from designers and sales reps and researching gift options.
• Other duties as assigned.

This is a full-time exempt salaried position, with a salary range of $60,000 - $75,000 per year commensurate with experience. This is paid on a bi-weekly basis and includes health insurance, employer-matched 401k, annual bonuses and other benefits.

SALARY

$60,000.00 – $75,000.00 per year

• NON-UNION