Administrative Assistant, Studio Operations, 3156-1

Cypress HCM; New York (NY); On-site; USD 41,328 - 55,104; Full time

Job summary

Cypress HCM is seeking an Administrative Assistant for Studio Operations to support the Senior Manager and core teams. You will manage facility tickets, coordinate catering and supplies, and maintain light documentation and logistics to keep daily operations running smoothly.

In a fast-paced, service-oriented environment, you will track items, assist with onboarding tours, and help contribute to a positive client experience across Client Services, Studio Admin, and Stage Operations.

Qualifications

• Experience in administrative, facilities, or operations support.
• Strong organizational skills with attention to detail and follow-through.
• Ability to multitask in a fast-paced, service-oriented environment.
• Proficiency with Google Workspace and familiarity with ticketing systems.

Responsibilities

• Track and follow up on facility tickets and coordinate with landlord.
• Coordinate catering and logistics for on-site team and guests.
• Maintain operational documentation and produce simple summaries and logs.
• Provide light support for mailroom tasks, onboarding/offboarding, and site visits.

Skills

Proactive

Organized

Detail-oriented

Clear communication

Google Workspace

Tools

Facility ticketing systems

Visitor/logistics tools

Job description

Administrative Assistant, Studio Operations, 3156-1

The Studios Operations team keeps the studio running — from the stage floor to the front door. We're a service-oriented team that takes pride in the details: a well-stocked pantry, a smoothly coordinated catering order, and a facility maintenance need coordinated with our landlord that doesn’t fall through the cracks. We support on‑site productions and internal teams across Client Services, Studio Admin, and Stage Operations, delivering an exceptional client experience for our productions is at the heart of everything we do. That means working cohesively, moving fast, and anticipating needs before they become problems. No two days look the same. We’re looking for someone who’s proactive, organized, and genuinely energized by making things work — someone who finds satisfaction in the behind‑the‑scenes work that makes the on‑screen work possible.

Position Overview

The Administrative Assistant, Studio Operations provides operational and administrative support to the Studio Operations team. This role supports the Senior Manager, Studio Operations and core functions (Client Services, Studio Admin, Stage Specialists) by managing facility tickets, supplies, catering, documentation, and light logistics. The Administrative Assistant helps keep day‑to‑day operations running smoothly so the team can focus on strategic, production‑facing work.

Responsibilities

• Facilities & Operations: Track and follow up on facility tickets, support daily operations needs, and coordinate minor facilities improvements with the landlord.
• Catering & Events: Coordinate catering and logistics for on‑site team and guests.
• Documentation & Reporting: Keep operational documentation (SOPs, manuals) organized and up to date, and compile simple operational summaries/tracker highlights and ticket logs.
• Logistics & Production Support: Provide light support for mailroom tasks, production onboarding/offboarding, tours, and general site visits.

Requirements

• Experience in an administrative, facilities, workplace, or operations support role; studio or production environment is a plus.
• Strong organizational skills with high attention to detail and follow‑through, especially in tracking tickets and open items.
• Comfort working in a fast‑paced, service‑oriented environment and handling multiple tasks at once.
• Proficiency with Google Workspace; familiarity with facility ticketing systems and visitor/logistics tools is a plus.
• Clear, concise communication skills and a collaborative, service‑minded approach.

Nice To Haves Or Preferred Skills

• Studio or production environment experience; familiarity with facility ticketing systems and visitor/logistics tools.

Pay Rate Range: $30–40/hr.