Production Coordinator

Barnard College; New York (NY); On-site; USD 70,000 - 76,000; Full time

Job summary

Barnard College is seeking a Production Coordinator to provide operational and administrative support across its three campus theatres—the Glicker-Milstein Theatre, LeFrak Theatre, and Minor Latham Playhouse. This role reports to the Senior Associate Director of Operations in the LeFrak Center for Well Being with dotted-line accountability to the Director of Production.

The Coordinator will lead monthly meetings, manage budgets and vendor contracts, schedule space usage, and help develop

Qualifications

• Bachelor's degree required.
• 3–5 years in theatrical or event production.
• Evenings and weekend availability.

Responsibilities

• Schedule and lead monthly meetings across three theatres.
• Assist in budget development and track expenditures.
• Manage vendor contracts and licensing collaborations.
• Procure set materials and oversee equipment upgrades.
• Schedule theatre space use with internal/external partners.
• Develop internal scheduling policies with Events Management.
• Liaise with Columbia University offices as needed.
• Oversee safety onboarding for external staff.
• Provide administrative support for auditions and staff meetings.
• Reconcile weekly box office revenues and maintain POS systems.

Skills

Time management

Communication

Event production

Vendor coordination

Software learning

Education

Bachelor's degree

Theatre/event management degree

Tools

QLab

Google Workspace

Microsoft Office

Adobe

ECT products

Job description

Production Coordinator provides operational and administrative support for academic, co-curricular, and external events across the College’s three campus theatres: the Glicker-Milstein Theatre, LeFrak Theatre and Minor Latham Playhouse. The Coordinator reports to the Senior Associate Director of Operations in the LeFrak Center for Well Being with dotted-line accountability to Director of Production of the Minor Latham Playhouse and Glicker Milstein Theatre.

Job Description

The Coordinator maintains the following responsibilities across the three campus theatre spaces, with additional duties as assigned.

Operations

• Schedule and lead monthly meetings to improve visibility and planning processes across three theatre spaces
• Support the budget development process; track budgets and expenditures for productions that take place in the LeFrak Theatre, Glicker-Milstein Theatre, and Minor Latham Playhouse
• Manage relationships and contracts with vendors (in collaboration with Theatre Department where appropriate), licensing agencies (incl. performance rights for select campus performances), third-party space renters, and part-time production staff)
• Participate in the outfitting and maintenance of theatre spaces in the Barnard Theatre Department, including the procurement of set materials and equipment purchases and upgrades
• Schedule the use of campus theatre spaces in consultation with key campus partners, external partners/renters, and other internal/external stakeholders
• Create and implement internal policies for scheduling of spaces by faculty, staff, and students (including recognized student organizations) in collaboration with Events Management and other stakeholders
• Liaise with relevant Columbia University offices as appropriate
• Ensure effective and safe use of the theatrical spaces, including onboarding of any outside production staff as appropriate
• Provide semesterly administrative support for Theatre Department auditions
• Attend production-related staff meetings and take notes
• Reconcile weekly box office revenue and maintain POS equipment and software

Event Management

• Manage ticketing for productions, including the creation of event pages and tickets and facilitating ticket sales, refunds, and customer service; hire and oversee student workers to support events and productions
• Manage campus access process for all ticket-holders and other guests
• Coordinate with Events Management, Facilities, CARES, and other cross campus teams to ensure smooth planning and execution of events and performances
• Manage audience movement and safety at performances, maintaining fire safety certification
• Serve as a primary on-site point of contact for events
• Support post-performance receptions

Publicity

• Support publicity for productions, including the management of community engagement lists, in direct coordination with Barnard Communications
• Assist Senior Associate Director of Operations to create and implement systems for streamlining communications across theatrical venues on campus
• Coordinate the production of marketing and other collateral materials with Barnard Communications as appropriate
• Arrange for the archiving of production photos and videography, liaising with appropriate stakeholders

Skills And Qualifications

Required Qualifications

• Bachelor's degree
• 3-5 years of experience in theatrical or event production
• Availability to work evenings and weekends

Preferred Qualifications

• Bachelor’s degree in theatre, event production and management, non-profit management or similar field
• Experience working at college or university
• Knowledge of at least one area of technical theatre (i.e. sound, lighting, etc.)

Skills And Abilities

• Strong time management and task prioritization
• Excellent written and verbal communication
• Experience working with and aptitude for learning new software programs, including but not limited to ECT products, QLab, Google Suite, Microsoft Office Suite, Adobe platforms
• Positive and professional demeanor while working in a high volume and high energy environment under competing deadlines
• Commitment to becoming an engaged member of an academic institution and supporting the work of faculty, students, staff, and the broader Barnard community

Salary

Salary: $70,000 $76,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Company

Barnard College

Time Type

Full time