Operations & Production Coordinator

Creative Solutions Services, LLC; Los Angeles (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Creative Solutions Services, LLC invites a detail-oriented Production Coordinator to support The House project on a 7-8 month contract in Los Angeles. You will coordinate project information with internal teams and external partners, keeping everyone informed and aligned.

Responsibilities include maintaining project files, scheduling meetings, routing assets and contracts, and building decks for updates. You will liaise with agencies, vendors, and onsite production teams to ensure smooth

Qualifications

• Experience supporting live events or large-scale projects.
• Proven ability to coordinate with agencies, vendors and internal teams.
• A track record of creating and maintaining executive-level status decks.
• Experience handling vendor onboarding, invoices, NDAs, and contracts.
• Experience translating creative direction into operational execution.
• Familiarity with G Suite, Airtable and Slack.

Responsibilities

• Maintain and update a shared project tracker and files with internal partners and external vendors.
• Attend and take notes in team syncs; circulate recaps and action items.
• Track approval status of assets through legal, licensing and marketing review.
• Log and route invoices, NDAs and onboarding paperwork for approval.
• Book vendor and agency meetings across calendars and time zones.
• Draft and format slides for Programming Producer and production team.
• Coordinate travel logistics for team members traveling to project sites.
• Serve as day-to-day point of contact for onsite production specialists.
• Maintain open items and dependencies; flag risks.
• Maintain activation deck and ensure slides are current.

Skills

Event coordination

Vendor management

Asset management

Presentation decks

Travel logistics

Cross-functional coordination

Note taking

Vendor onboarding

Project tracking

Tools

G Suite

Airtable

Slack

Job description

Creative Solutions Services, LLC invites a detail-oriented Production Coordinator to support The House project on a 7-8 month contract in Los Angeles. You will coordinate project information with internal teams and external partners, keeping everyone informed and aligned.

Responsibilities include maintaining project files, scheduling meetings, routing assets and contracts, and building decks for updates. You will liaise with agencies, vendors, and onsite production teams to ensure smooth