Creative Studio Operations Coordinator

Focus Lighting; New York (NY); On-site; USD 64,000 - 68,000; Full time

Benefits offered by this job

Paid vacation

Medical and dental insurance

401(k)

Job summary

Focus Lighting in New York City is seeking an Office Coordinator to keep the studio running smoothly in a fast‑paced, design‑minded environment.

You’ll handle front‑of‑house support, mail and package logistics, space maintenance, and office events. Strong organization, attention to detail, and proficiency with Microsoft Office are important; Adobe Suite is a plus. This is a full‑time, in‑office role in Harlem with competitive benefits.

Qualifications

• Reliable and detail-oriented in a fast-paced creative environment.
• Strong communication and professional demeanor.
• Able to manage multiple tasks and anticipate needs.
• Enjoys contributing to a positive, organized office atmosphere.
• Experience with Microsoft Office apps; Adobe Suite is a plus.

Responsibilities

• Front-of-house support: answer phones, greet visitors, manage door access.
• Package & mail management: oversee deliveries and outgoing shipments.
• Maintain shared spaces: keep reception, kitchen, conference rooms tidy.
• Office events & culture: organize lunch orders, happy hours, vendor visits.
• Supply management: track inventory and order office supplies.
• Operational support: data entry, billing reconciliation, staff travel.

Skills

Office coordination

Administrative experience

Microsoft Office

Adobe Suite

Communication skills

Organization

Tools

Microsoft Office

Adobe Suite

Job description

Focus Lighting in New York City is seeking an Office Coordinator to keep the studio running smoothly in a fast‑paced, design‑minded environment.

You’ll handle front‑of‑house support, mail and package logistics, space maintenance, and office events. Strong organization, attention to detail, and proficiency with Microsoft Office are important; Adobe Suite is a plus. This is a full‑time, in‑office role in Harlem with competitive benefits.