Office Coordinator

Focus Lighting; New York (NY); On-site; USD 64,000 - 68,000; Full time

Benefits offered by this job

Paid vacation

Medical and dental insurance

401(k)

Job summary

Focus Lighting in New York City is seeking an Office Coordinator to keep the studio running smoothly in a fast‑paced, design‑minded environment.

You’ll handle front‑of‑house support, mail and package logistics, space maintenance, and office events. Strong organization, attention to detail, and proficiency with Microsoft Office are important; Adobe Suite is a plus. This is a full‑time, in‑office role in Harlem with competitive benefits.

Qualifications

• Reliable and detail-oriented in a fast-paced creative environment.
• Strong communication and professional demeanor.
• Able to manage multiple tasks and anticipate needs.
• Enjoys contributing to a positive, organized office atmosphere.
• Experience with Microsoft Office apps; Adobe Suite is a plus.

Responsibilities

• Front-of-house support: answer phones, greet visitors, manage door access.
• Package & mail management: oversee deliveries and outgoing shipments.
• Maintain shared spaces: keep reception, kitchen, conference rooms tidy.
• Office events & culture: organize lunch orders, happy hours, vendor visits.
• Supply management: track inventory and order office supplies.
• Operational support: data entry, billing reconciliation, staff travel.

Skills

Office coordination

Administrative experience

Microsoft Office

Adobe Suite

Communication skills

Organization

Tools

Microsoft Office

Adobe Suite

Job description

Focus Lighting, a fast‑paced, innovative, and award‑winning architectural lighting design firm based in New York City is looking for someone who thrives in a creative environment — someone who enjoys being around unique personalities, a laid‑back vibe, and design minded people collaborating on ideas that shape world‑renowned projects. Theatre people tend to excel here, so experience in stage management, company management, or production coordination is a strong plus. As Office Coordinator, you’ll help keep the studio running smoothly while contributing to the atmosphere that makes Focus Lighting such a special place to work.

Key Responsibilities

• Front‑of‑house support: Answer phones, greet visitors, and manage door access with a friendly, professional presence.
• Package & mail management: Oversee incoming deliveries, coordinate distribution, and assist with outgoing shipments.
• Maintain shared spaces: Keep reception, kitchen, conference rooms, and other public areas tidy, stocked, and presentable throughout the day.
• Office events & culture: Organize office events including company lunch orders and weekly happy hour; coordinate vendor visits, small celebrations, and other internal events.
• Supply management: Track inventory and order office supplies, snacks, and essentials as needed.
• Operational support: Assist with general administrative tasks including assisting with data entry, billing reconciliation, staff travel, etc.

What You’ll Own

This role offers meaningful autonomy. You’ll have the freedom to create your own office initiatives, improve processes, and shape how the studio operates day‑to‑day. We’re looking for someone who enjoys taking ownership, spotting inefficiencies, and building systems that make everyone’s workday easier.

Focus has a long history of promoting from within and encouraging our team to lean into the work they enjoy most. Growth here is ongoing and self‑directed: we want people to explore the tasks that energize them and discover how their strengths can help the company evolve.

What We’re Looking For

• Someone who is reliable, detail‑oriented who thrives in a fast‑paced, creative environment
• Strong communication skills and a warm, professional demeanor
• Comfort managing multiple tasks at once and anticipating needs before they arise
• Someone who enjoys being in the office and contributing to a positive, organized, welcoming atmosphere
• Prior office coordination or administrative experience is a plus, but not required
• Experience with Microsoft Office apps including Word and Excel
• Experience with Adobe Suite a plus, but not required

Schedule

Our office is located in Harlem and is a busy, yet very creative, exciting, and friendly environment. This is a full‑time, 5‑day in‑office position. Because this role supports the physical studio environment, remote work is not available at this time.

The salary range is estimated to be be between $63,500 -$68,000 and is contingent on relevant experience.

Benefits are provided, including paid vacation, medical and dental insurance, and 401(k).