Creative Project Coordinator

Ultimate Staffing; Ontario (CA); On-site; USD 58,000 - 64,000; Full time

Job summary

Ultimate Staffing is seeking a detail-oriented Creative Project Coordinator to drive cross-departmental project delivery in a fast-paced, creative environment. You will coordinate timelines, keep stakeholders aligned, and maintain thorough project documentation.

This role partners with Sales, Purchasing, Creative, Product Development, and Operations to ensure on-time deliverables, mitigate risks, and uphold quality standards across initiatives in California.

Qualifications

• Experience as a Creative Project Coordinator or similar role.
• Strong organizational, project management, and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience with project management software and collaboration tools.
• Ability to adapt to changing priorities and manage multiple projects.

Responsibilities

• Coordinate communication between Sales, Purchasing, Creative, Product Development, Operations, and external vendors/suppliers.
• Oversee project timelines and align stakeholders on deadlines and deliverables.
• Assist in developing and implementing project plans, processes, and strategies.
• Maintain detailed project documentation and provide status updates to stakeholders.
• Identify potential project risks and help resolve issues proactively.
• Support cross-functional collaboration and problem-solving efforts.
• Ensure deliverables meet quality standards and organizational objectives.

Skills

Project coordination

Cross-functional collaboration

Communication

Time management

Multitasking

Tools

Collaboration tools

Vendor management

Scheduling software

Job description

Creative Project Coordinator

Ultimate Staffing Services is actively seeking a detail-oriented Creative Project Coordinator to join a growing organization. This role is ideal for a candidate who excels at coordinating projects, collaborating across departments, and ensuring timelines and deliverables stay on track. This is an excellent opportunity for a highly organized professional who thrives in a fast-paced, creative environment.

Responsibilities

• Coordinate and facilitate communication between Sales, Purchasing, Creative, Product Development, Operations, and external vendors/suppliers.
• Oversee project timelines and ensure all stakeholders remain aligned on deadlines and deliverables.
• Assist in developing and implementing project plans, processes, and strategies.
• Maintain detailed project documentation and provide regular status updates to stakeholders.
• Identify potential project risks and proactively assist in resolving issues.
• Support cross-functional collaboration and problem-solving efforts.
• Ensure project deliverables meet quality standards and organizational objectives.

Qualifications

• Experience as a Creative Project Coordinator, Project Coordinator, Project Administrator, Program Coordinator, Account Coordinator, Operations Coordinator, or similar role.
• Strong organizational, project management, and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience working with project management software and collaboration tools.
• Ability to adapt to changing priorities and effectively manage multiple projects simultaneously.
• Strong attention to detail and follow-through.
• Experience supporting creative, marketing, branding, product development, or cross-functional business teams is highly preferred.

Schedule

Monday - Friday 8:00 AM-5:00 PM

Compensation

$58,000 - $64,000 annually

This position offers a competitive salary and an opportunity to work closely with multiple departments while contributing to successful project execution and organizational growth.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.