Project Coordinator III (Marketing)

Aquent; Culver City (CA); Hybrid; USD 56,000 - 62,000; Full time

Benefits offered by this job

Weekly pay

Benefits

401k with match

Job summary

Aquent in Culver City, CA is seeking a Project Coordinator III (Marketing) to support global business and marketing initiatives in a hybrid role. The position focuses on scheduling, meeting cadence, and workback schedules, ensuring cross-functional alignment for deliverables and campaigns.

Ideal candidates show ownership of planning processes, attention to detail, and the ability to coordinate across time zones. This full-time contract spans 12 months with weekly pay and benefits.

Qualifications

• 4-6 years of experience supporting marketing programs, campaign execution, project coordination, or related marketing functions.
• Strong project coordination capability with exceptional attention to detail.
• Strong organizational skills and ability to manage competing priorities while also meeting deadlines and maintaining high-quality standards.
• Effective communication skills and the ability to communicate clearly and concisely across all levels of an organization.

Responsibilities

• Programmatically manage recurring business reviews, meeting cadences, and cross-functional forums across multiple Lines of Business and global time zones.
• Anticipate scheduling conflicts, prioritize critical path discussions, and coordinate attendee quorum.
• Build, maintain, and monitor detailed work back schedules for key marketing and business moments, flagging risks, slips, and cross-functional dependencies before they become blockers.
• Develop and manage marketing calendars, competitive overviews, creative scoping, asset libraries, and campaign documentation.
• Collaborate with a broad range of teams across different time zones.
• Help drive continuous improvement in processes, workflows, and cross-functional collaboration.
• Serve as a key point of coordination across cross-functional teams, ensuring alignment on deliverables, timelines, dependencies, and campaign objectives.
• Coordinate project timelines, calendars, approvals, task management, and key milestones to ensure successful campaign delivery.
• Highly organized, efficient, resourceful, and proactive.

Skills

Project coordination

Attention to detail

Communication skills

Organizational skills

Tools

Quip

Airtable

Keynote

Job description

Job Title: Project Coordinator III (Marketing)

Client Location: Hybrid in Culver City, CA

Starting: ASAP

Pay Comments: W2, weekly pay, benefits, 401k w/ match

Minimum Pay (per hour): 40.61

Maximum Pay (per hour): 45.12

Hours: Full-time

Duration: 12 months

Job Description

Our clients Services Business and Marketing team is seeking an enthusiastic Project Coordinator to support global business and marketing. The Project Coordinator owns scheduling, meeting cadence, and workback schedules for the Business and Marketing project management team, keeping cross-functional partners aligned on what’s upcoming and accountable for deliverables. The ideal candidate is organized, resourceful, and flexible, with ownership-level accountability for scheduling and meeting cadence rather than a purely administrative support function. They demonstrate a positive attitude, strong project management skills, and high sense of quality.

Responsibilities

• Programmatically manage recurring business reviews, meeting cadences, and cross-functional forums across multiple Lines of Business and global time zones.
• Anticipate scheduling conflicts, prioritize critical path discussions, and coordinate attendee quorum.
• Build, maintain, and monitor detailed work back schedules for key marketing and business moments, flagging risks, slips, and cross-functional dependencies before they become blockers.
• Develop and manage marketing calendars, competitive overviews, creative scoping, asset libraries, and campaign documentation.
• Collaborate with a broad range of teams across different time zones.
• Help drive continuous improvement in processes, workflows, and cross-functional collaboration.
• Serve as a key point of coordination across cross-functional teams, ensuring alignment on deliverables, timelines, dependencies, and campaign objectives.
• Coordinate project timelines, calendars, approvals, task management, and key milestones to ensure successful campaign delivery.
• Highly organized, efficient, resourceful, and proactive.

Minimum Qualifications

• 4-6 years of experience supporting marketing programs, campaign execution, project coordination, or related marketing functions.
• Strong project coordination capability with exceptional attention to detail.
• Strong organizational skills and ability to manage competing priorities while also meeting deadlines and maintaining high-quality standards.
• Effective communication skills and the ability to communicate clearly and concisely across all levels of an organization.

Preferred Qualifications

• Experience supporting subscription services, consumer technology products, digital services, or direct-to-consumer marketing programs.
• Familiarity with a variety of marketing channels, including paid media, owned channels, partner marketing, lifecycle marketing, and digital media.
• Understanding of customer lifecycle marketing, campaign measurement, and performance reporting, with the ability to synthesize results in a clear, structured, and audience-appropriate manner.
• Outstanding cross-functional collaboration skills with a team-first and solution-oriented mentality.
• High proficiency in collaborative productivity tools (e.g., Quip, Airtable, and Keynote).