CRE Administrative Assistant — Office Ops & Tenant Events

Burnett Specialists Staffing | Recruiting; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Elite, global commercial real estate firm is seeking an Administrative Assistant in Austin to manage calendars, set appointments, plan events, prepare documents, and support project work. The role focuses on ensuring smooth day-to-day office operations and strong tenant relations.

The ideal candidate has 2+ years of administrative experience, preferably with commercial real estate exposure, and proficient use of MS Office. A bachelor’s degree is preferred.

Qualifications

• 2+ years of administrative experience
• Commercial real estate experience is a plus
• Proficiency with Microsoft Office required

Responsibilities

• Manage day-to-day office operations including phone coverage and workload distribution for staff.
• Assist with vendor service contract bids, contract preparation and administration as needed.
• Maintain equipment inventory tracking and reporting.
• Maintain property management calendar.
• Maintain tenant and administrative filing system with prompt filing of documents.
• Assist managers in compiling annual budget information and notebooks for distribution.
• Initial coding of all A/P invoices for online system.
• Order kitchen, office and engineering supplies as needed.
• Schedule and coordinate Tenant Evacuation Warden Training and Drills.
• Manage and schedule all special events and filming projects in the building.
• Develop and maintain positive tenant relations through responsive service.
• Schedule and coordinate all new tenant orientations.
• Coordinate tenant participation in recycling program.
• Schedule all Tenant Events and giveaways.

Skills

Administrative experience

Real estate experience

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Elite, global commercial real estate firm is seeking an Administrative Assistant in Austin to manage calendars, set appointments, plan events, prepare documents, and support project work. The role focuses on ensuring smooth day-to-day office operations and strong tenant relations.

The ideal candidate has 2+ years of administrative experience, preferably with commercial real estate exposure, and proficient use of MS Office. A bachelor’s degree is preferred.