Administrative Assistant - Sales Ops & Data Entry

Pacific Office Automation; Austin (TX); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Insurance

401(k) with company match

PTO, Vacation, and Sick Leave

Flexible Spending Account (FSA)

Paid training

Job summary

A leading office technology firm in Austin, TX is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role involves performing data entry, providing customer service support, and assisting with various administrative tasks. The ideal candidate will have at least 2 years of experience in an office environment, be proficient in Microsoft Excel, and possess strong organizational skills. The job includes flexible hours, especially at month-end closing, with opportunities for advancement.

Qualifications

• Minimum 2 years of office experience, preferably in an administrative or customer service role.
• Strong ability to follow directions, take detailed notes, and manage deadlines.
• Ability to work independently while also collaborating with a manager from another branch.

Responsibilities

• Perform highly detailed data entry across multiple internal databases.
• Provide frequent internal customer service support to sales representatives and management.
• Maintain and update Excel spreadsheets for cost analysis and reporting.
• Assist sales representatives and sales management with administrative and operational tasks.
• File, copy, scan, and organize documents.
• Schedule equipment and software deliveries, moves, and pickups.
• Audit, create, and process invoices accurately and timely.

Skills

Microsoft Excel proficiency

Organizational skills

Attention to detail

Strong communication skills

Typing speed of 50–60 wpm

Tools

Microsoft Word

Job description

A leading office technology firm in Austin, TX is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role involves performing data entry, providing customer service support, and assisting with various administrative tasks. The ideal candidate will have at least 2 years of experience in an office environment, be proficient in Microsoft Excel, and possess strong organizational skills. The job includes flexible hours, especially at month-end closing, with opportunities for advancement.