Executive Assistant & Office Operations Specialist (Austin)

Addison Group; Austin (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group in Austin, TX is seeking an Administrative Assistant to provide high-level support to executives and teams. This role balances calendar management, client coordination, CRM maintenance, and preparation of proposals and reports.

The ideal candidate has at least 2 years of administrative experience, strong Microsoft Office skills, and excellent communication and organizational abilities. This is a direct-hire, fully onsite opportunity with a stable, growth-oriented firm.

Qualifications

• Bachelor's degree preferred.
• 2+ years of administrative, office coordination, executive support, or related experience.
• Experience using CRM systems.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Professional demeanor with outstanding customer service abilities.
• Highly detail-oriented with excellent follow-through and problem-solving skills.

Responsibilities

• Provide administrative support to executive leadership, including calendar management and meeting scheduling.
• Serve as a professional point of contact for clients, vendors, and internal teams.
• Maintain CRM records and administrative documentation.
• Assist with proposals, presentations, contracts, and other business development materials.
• Coordinate meetings, travel arrangements, and operational activities.
• Prepare reports and presentations using Microsoft Office.
• Support project tracking and follow-up on tasks.
• Answer calls and route inquiries appropriately.
• Support multiple departments on special projects as needed.

Skills

CRM experience

Microsoft Office

Organization

Communication

Customer service

Education

Bachelor's degree preferred

Tools

CRM systems

Job description

Addison Group in Austin, TX is seeking an Administrative Assistant to provide high-level support to executives and teams. This role balances calendar management, client coordination, CRM maintenance, and preparation of proposals and reports.

The ideal candidate has at least 2 years of administrative experience, strong Microsoft Office skills, and excellent communication and organizational abilities. This is a direct-hire, fully onsite opportunity with a stable, growth-oriented firm.