Coworking Front Desk & Operations Associate

Intelligent Office; Manassas (VA); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive hourly pay

Job summary

Intelligent Office in Manassas, VA seeks an Administrative Associate to support daily operations, member services, and front-desk duties in a fast-paced coworking environment.

You will handle scheduling, mail, basic bookkeeping, and coordinate events, while maintaining a welcoming atmosphere and collaborating with the Operations/Community Managers.

This role requires 2+ years of admin or customer service experience and proficiency with Google Workspace, Office suites, and booking systems.

Qualifications

• 2+ years of administrative, customer service, or hospitality experience; coworking or office operations experience preferred.
• Excellent interpersonal and communication skills; professional front-desk presence.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Comfortable with common office technology: Google Workspace or Microsoft Office, booking systems (e.g., OfficeRnD, Nexudus, Skedda), basic networking troubleshooting.
• Reliable, proactive, and able to work independently with minimal supervision.
• Ability to lift/move light equipment (up to ~25 lbs) and stand for extended periods during events.

Responsibilities

• Serve as primary front-desk contact: greet visitors, manage check-ins, answer phones, calendar scheduling, mail handling, and respond to member inquiries (in-person, phone, email, chat).
• Maintain coworking schedules: meeting room reservations, event calendars, and shared-space availability.
• Handle administrative tasks: mail/package distribution, supplies inventory and ordering, recordkeeping, and basic bookkeeping support (invoicing, expense tracking).
• Support light facilities and IT: coordinate with vendors/maintenance, troubleshoot common connectivity issues, and elevate technical problems.
• Assist with community programming and events: setup/breakdown, attendee registration, and on-site support.
• Enforce community policies and maintain a professional, welcoming environment.

Skills

Interpersonal communication

Organizational skills

Multitasking

Independent work

Physical stamina

Fast-paced environment

Tools

Google Workspace

Microsoft Office

OfficeRnD

Nexudus

Skedda

Job description

Intelligent Office in Manassas, VA seeks an Administrative Associate to support daily operations, member services, and front-desk duties in a fast-paced coworking environment.

You will handle scheduling, mail, basic bookkeeping, and coordinate events, while maintaining a welcoming atmosphere and collaborating with the Operations/Community Managers.

This role requires 2+ years of admin or customer service experience and proficiency with Google Workspace, Office suites, and booking systems.