Office Administrator

ASCENDING; Fairfax (VA); Hybrid; USD 28,000 - 33,000; Full time

Job summary

ASCENDING is seeking an organized Office Administrator for our Fairfax, VA office. The role covers daily operations in a small-team environment with onsite hours Monday–Thursday and optional remote Fridays.

The position starts as a 6-month contract (1099) at $20.00–$24.00/hour, with a potential conversion to a permanent role with benefits after probation. Ideal for detail-oriented, proactive individuals who excel in a collaborative setting.

Qualifications

• 1–3 years of office administrative experience.
• Proficiency in MS Office or Google Workspace.
• Ability to lift up to 50 lbs.
• Highly organized with attention to detail.
• Strong team player in a small-office environment.

Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment.
• Support administrative tasks using MS Office Suite and Google Workspace.
• Coordinate incoming/outgoing mail, deliveries, and office supplies.
• Proactively identify and solve office needs with minimal supervision.
• Handle inventory and light facility management.
• Order lunch for the office.
• Track tasks and ensure timely delivery.

Skills

Office administration

Time management

Proactive problem solving

Tools

MS Office

Google Workspace

Job description

Position Overview

We are seeking an organized, proactive, and energetic Office Administrator to manage daily operations in our Fairfax, VA office. This role is ideal for a detail-oriented professional with a "shining personality " who thrives in a close-knit, small-office environment.

Schedule & Location

• Onsite: Monday – Thursday, 9:00 AM – 4:30 PM (Fairfax, VA 22031)
• Remote: Friday (On-demand/flexible hours)
• Hours: 30 to 35 hours per week

Compensation & Structure

• Initial Period: 6-month contract (1099), $20.00 – $24.00/hour (based on experience)
• Growth Potential: Opportunity to convert to a permanent position with benefits after 6 months.

Key Responsibilities

• Manage day-to-day office operations and maintain a welcoming environment.
• Support administrative tasks using MS Office Suite and Google Workspace.
• Coordinate incoming/outgoing mail, deliveries, and office supplies.
• Proactively identify and solve office needs with minimal supervision.
• Handle physical inventory and light facility management as needed.
• Order lunch for the whole office.
• Track assigned tasks, multitask, ensure results are delivered on time.

Qualifications

• Experience: 1–3 years of office administrative experience.
• Tech Skills: Proficiency in Microsoft Office Suite or Google Docs.
• Physical Requirement: Ability to lift up to 50 lbs (handling packages/supplies).
• Traits: Highly organized, attentive to detail, and a proactive problem-solver.
• Culture Fit: Comfortable and productive working in a small team environment.