Corporate Events Program Coordinator

Jones Lang LaSalle Incorporated; Seattle (WA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

401(k) with matching company plan

Medical, Dental & Vision care

Paid parental leave

Paid Time Off & Company Holidays

Early access to earned wages (DailyPay

Job summary

Jones Lang LaSalle in Seattle is seeking a Program Delivery Coordinator to support Amazon meetings and events. You will coordinate with internal vendors and stakeholders to ensure spaces are prepared, events run smoothly, and expectations are met.

The role requires strong communication, attention to detail, and the ability to manage multiple events. On-site coverage, data tracking, and document templates are part of the daily duties, with a focus on high-quality service and process improvements.

Qualifications

• Bachelor's degree or equivalent four (4) years of experience preferred demonstrating strong foundation in event coordination, hospitality, or related fields
• Three (3) or more years of experience in event coordination or event administrative support with demonstrated success managing event logistics
• Must be proficient with Microsoft Office including MS Word, MS Excel, and MS Outlook to support event coordination and documentation
• High level of accuracy and attention to detail, ensuring flawless execution and professional presentation
• Positive, professional, customer service oriented personality with commitment to exceeding client expectations
• Excellent interpersonal and communication skills, both verbal and written, with ability to engage effectively with diverse stakeholders
• Ability to work independently, at times, with little direction while maintaining accountability for deliverables
• Ability and attentiveness to multi-task, managing multiple concurrent events and priorities effectively
• Ability to interact with employees, visitors, and contractors with poise and diplomacy
• Ability to apply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret instructions in written, oral, diagrammatic, or schedule form
• Initiative to assume additional responsibilities and adapt to changing priorities
• Ability to set priorities and meet deadlines in a fast paced environment
• Advanced competence with a variety of software including MS Word, MS Excel, MS Outlook, and other requested software programs
• Ability to perform basic business math such as computing discount, interest, percentage, and profit/loss
• Excellent grammar and proofreading abilities supporting professional communication
• Completion of Non-Disclosure Agreement confirming understanding of highest level of confidentiality required to work on behalf of Amazon.

Responsibilities

• Process event requests and correspond with Amazon customers, ensuring timely and accurate communication throughout the event lifecycle
• Coordinate and lead planning and walkthrough meetings with customers and vendor partners, serving as the primary point of contact for event logistics
• Disseminate information to large audiences, including alerting building occupants and vendors of event-related impacts to ensure awareness and smooth operations
• Provide on-site coverage and troubleshooting during high-impact events to ensure successful event operations and immediate resolution of issues
• Organize and compile event data metrics, tracking performance and identifying trends that inform continuous improvement
• Create and maintain standardized event documents including templates, checklists, and procedural guides that support consistency and efficiency
• Respond to and act on customer feedback, implementing improvements based on insights and maintaining high satisfaction levels
• Create and update documents to track metrics, clarify procedures, provide information, organize team tasks, and address needs as they arise
• Support and maintain good inter-vendor communications between Facilities, Catering, AV, Reception, Janitorial, and Engineering as requested to ensure seamless coordination
• Assist in the planning and hosting of occasional GREF-related events as needed, supporting broader organizational initiatives
• Perform other duties as assigned in support of Events Program Manager

Skills

Communication skills

Attention to detail

Customer service orientation

Interpersonal skills

Independent work

Multi-tasking

Problem solving

Education

Bachelor's degree or equivalent four years of experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jones Lang LaSalle in Seattle is seeking a Program Delivery Coordinator to support Amazon meetings and events. You will coordinate with internal vendors and stakeholders to ensure spaces are prepared, events run smoothly, and expectations are met.

The role requires strong communication, attention to detail, and the ability to manage multiple events. On-site coverage, data tracking, and document templates are part of the daily duties, with a focus on high-quality service and process improvements.