On‑Site Workplace Events Planner

Jones Lang LaSalle Incorporated; United States; On-site; USD 38,000 - 57,000; Full time

Benefits offered by this job

In-house cafe meals

On-site role in Tokyo

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Workplace Events Planner to lead planning, coordination, and execution of high-touch workplace meetings, events, activations and employee experiences at the Tokyo location. You will partner with Workplace Events and Ops, partners, IT/AV, security, vendors and building management to deliver seamless experiences from intake to post-event recap.

The role requires 4+ years in event planning or related operations, strong hospitality orientation, and

Qualifications

• 4+ years of experience in event planning, meeting coordination, workplace operations, hospitality, facilities, or related customer-facing roles.
• Strong organizational, communication, and process-management skills.
• Experience with vendors, contracts, budgets, procurement processes and event documentation.
• Familiarity with AI tools and practical applications in event planning.

Responsibilities

• Plan, coordinate and execute internal and external meetings, workshops, all hands, employee experience events and on-site events.
• Define event goals, audience, messaging, priorities and success measures with stakeholders.
• Manage end-to-end logistics: scheduling, room booking, catering, A/V, setup, teardown, nametags, registration.
• Lead on-ground event operations, troubleshoot issues and make real-time decisions during live events.
• Manage event budgets, vendor contracts and ensure events are executed within approved budgets.

Skills

Event planning

Meeting coordination

Vendor management

Budget management

Stakeholder management

Hospitality mindset

People management

English communication

Tools

Google Workspace

Jira

AllSeated

Job description

Jones Lang LaSalle Incorporated (JLL) is seeking a Workplace Events Planner to lead planning, coordination, and execution of high-touch workplace meetings, events, activations and employee experiences at the Tokyo location. You will partner with Workplace Events and Ops, partners, IT/AV, security, vendors and building management to deliver seamless experiences from intake to post-event recap.

The role requires 4+ years in event planning or related operations, strong hospitality orientation, and