Accounting Assistant

Partners Personnel; Santa Maria (CA); On-site; USD 27,552 - 35,817; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A staffing agency is seeking a Contracts Billing Specialist in Santa Maria, CA. This full-time role involves managing billing processes and contract administration. Ideal candidates will have a Bachelor's degree in Accounting, 3–5 years of relevant experience, proficiency in QuickBooks and Excel, as well as strong analytical and communication skills. The position offers a salary range of $20-$26/hr and benefits including medical coverage and a 401(k).

Qualifications

• 3–5 years of experience in accounting, billing, or contract administration.
• Experience in the construction or manufacturing industry is a plus.
• High personal accountability and ability to manage multiple priorities.

Responsibilities

• Review and process new contracts, amendments, and change orders.
• Prepare and issue client invoices according to contract terms.
• Coordinate with project managers for job cost data and documentation.

Skills

Organizational skills

Analytical skills

Problem-solving skills

Communication skills

Education

Bachelor’s degree in Accounting or related field

Tools

QuickBooks

Excel

Smartsheet

Job description

2 days ago Be among the first 25 applicants

This range is provided by Partners Personnel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $26.00/hr

Recruiting Specialist, placing companies with top talent in Accounting, Finance, Admin, Customer Service, Human Resources + more

Job Summary

We are seeking a detail-oriented and experienced Contracts Billing Specialist to manage billing processes related to contracts within our organization. Temp to hire, Located in Santa Maria Offering $20-26/hr.

Responsibilities

• Review and process new contracts, amendments, and change orders
• Enter and track all contract details and required signatures; maintain organized, up-to-date contract files; monitor contract milestones for billing, renewals, and closeouts
• Prepare and issue client invoices according to contract terms and schedules
• Coordinate with project managers for job cost data and documentation; review and verify billing accuracy before submission; track payments and follow up on outstanding balances
• Record financial transactions in QuickBooks
• Process payables, issue checks, and handle deposits; reconcile statements and support month-end close; maintain clean, organized, audit‑ready records
• Conduct collection calls and track communications; resolve payment discrepancies professionally and promptly; provide aging reports and collection updates to management
• Maintain digital filing systems for billing, contracts, and correspondence
• Support internal audits and process improvements; assist with administrative projects for the accounting and management team

Qualifications Experience

• Bachelor’s degree in Accounting or a related field required
• 3–5 years of experience in accounting, billing, or contract administration (construction or manufacturing industry a plus)
• Proficient in QuickBooks and Excel (Smartsheet experience preferred)
• Strong organizational, analytical, and problem‑solving skills
• Excellent communication and attention to detail
• High personal accountability and ability to manage multiple priorities

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Accounting/Auditing

Industries

Construction

Benefits

• Medical insurance
• Vision insurance
• 401(k)

Location

Santa Maria, CA