Accounts Receivable & Billing Specialist

Aston Carter; California; On-site; USD 30,000 - 34,000; Full time

Job summary

Aston Carter is seeking an Accounts Receivable & Billing Specialist to support billing, cash applications, account reconciliations, and customer account management. This role is in a fast-paced environment and emphasizes accuracy, problem solving, and timely payment processing.

The position involves handling invoices, payments, and deductions while maintaining accurate customer records and supporting audit requests. On-site in Visalia, CA with a standard business schedule.

Qualifications

• 2+ years in AR, billing, or cash applications.
• Experience with high-volume and complex billing.
• ERP systems knowledge; Dynamics 365 a plus.
• Proficiency in Excel and MS Office.
• Strong attention to detail and organizational abilities.

Responsibilities

• Generate and distribute customer invoices based on contracts, POs, and services.
• Review pricing, terms, and orders to ensure accurate billing.
• Process and apply customer payments (ACH, wire, checks, cards).
• Reconcile daily deposits and research discrepancies.
• Collaborate with customers and internal teams to resolve billing questions.

Skills

Attention to detail

Strong communication

Multitasking

Financial data entry

Cash applications

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Dynamics 365

Microsoft Excel

MS Office

10-key

Job description

Job Description

Job Description

Accounts Receivable & Billing Specialist

High-Volume Billing | Cash Applications | Customer Account Management

Join a growing team where your attention to detail and problem-solving skills will make a direct impact on the company's financial operations. We're seeking an Accounts Receivable & Billing Specialist to support billing, cash applications, account reconciliations, and customer account management in a fast-paced environment. This role is ideal for someone who enjoys working with numbers, building relationships, and resolving complex billing issues while ensuring accurate and timely payment processing.

What You'll Do

• Generate and distribute customer invoices based on contracts, purchase orders, and services provided
• Review purchase orders, pricing, contract terms, and sales orders to ensure accurate billing
• Process and apply customer payments, including ACH, wire transfers, checks, and credit card transactions
• Reconcile daily deposits and research discrepancies
• Partner with customers and internal teams to resolve billing questions, payment issues, and account discrepancies
• Manage deductions related to pricing variances, short shipments, delivery claims, and other customer disputes
• Process credit memos, adjustments, refunds, and approved write-offs
• Maintain accurate customer account records and support account balancing activities
• Assist with audit requests and provide supporting documentation as needed
• Cross-train with team members and provide support across AR functions
• Support compliance with company policies, procedures, and industry regulations

Qualifications

• 2+ years of Accounts Receivable, billing, or cash application experience
• Experience with high-volume and complex billing environments
• Strong understanding of payment processing, cash applications, and account reconciliations
• Experience working with ERP systems; Dynamics 365 experience is a plus
• Proficiency in Microsoft Excel and Microsoft Office applications
• Strong 10-key and data entry skills
• Excellent attention to detail and organizational abilities
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Sound judgment and the ability to handle confidential financial information professionally

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent work experience
• Experience within manufacturing, distribution, food production, or other high-volume transactional environments
• Familiarity with customer deductions, chargebacks, and dispute resolution
• Experience working with industry-specific regulatory billing requirements

Why Join Us?

• Opportunity to play a key role in the company's cash flow and financial operations
• Collaborative team environment with strong cross-functional partnerships
• Exposure to complex billing, customer account management, and collections support
• Stable organization with opportunities for growth and development
• Fast-paced environment where your contributions are visible and valued
• Opportunity to expand your accounting and finance experience beyond traditional AR responsibilities

Work Environment

• Professional office environment
• Monday through Friday schedule, generally 8:00 AM to 4:30 PM, with some flexibility
• Collaborative team setting with regular interaction across departments
• Business professional dress code
• Supportive culture focused on accuracy, accountability, and continuous improvement

Job Type & Location

This is a Contract position based out of Visalia, CA.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Visalia,CA.

Application Deadline

This position is anti