Contracts Administrator – Real Estate Projects

JLL; Washington; Remote; USD 55,000 - 79,000; Full time

Job summary

JLL is seeking a Contracts Manager to support our commercial and contracts team in the administrative and coordination aspects of construction and development projects. You will learn contract administration, maintain contract files, and assist with routine documentation while following established procedures.

The role emphasizes organization, attention to detail, and collaboration within a culture of excellence and client service.

Qualifications

• Bachelor's degree in Construction Management, Business Administration, Real Estate, Engineering, or related field, or equivalent work experience.
• 0-1 year prior professional experience.
• Strong organizational skills and attention to detail with ability to maintain accurate records.
• Good written and verbal communication skills for routine business correspondence.
• Basic computer skills including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to follow established procedures and take direction from supervisors.
• Willingness to learn and develop knowledge of contract administration and commercial management.

Responsibilities

• Assisting in maintaining contract files, records, and documentation according to established filing procedures.
• Helping prepare routine contract documents such as purchase orders, subcontracts, and standard amendments under direct supervision.
• Supporting the organization and distribution of contract correspondence, notices, and submittals to project stakeholders.
• Learning to review contract documents for completeness and accuracy with guidance from senior team members.
• Assisting in tracking contract milestones, key dates, and renewal deadlines using standard templates and checklists.
• Helping log and track change orders, variations, and scope modifications in tracking systems.
• Supporting the collection and organization of payment applications, invoices, and supporting documentation.
• Assisting in data entry for commercial tracking systems and maintaining organized cost records.
• Helping compile documentation and information related to project issues or potential claims under supervision.
• Providing administrative support for contract meetings, including scheduling, preparing materials, and taking notes.
• Supporting the preparation of routine contract status reports using standard templates.
• Assisting in tracking contract compliance requirements, insurance certificates, and required documentation.
• Helping maintain contact lists and communication logs for contractors, consultants, and clients.
• Learning basic principles of contract administration, commercial processes, and construction terminology through on-the-job training.
• Championing JLL's values and culture of collaboration, inclusivity, and belonging.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Team collaboration

Microsoft Office

Follow established procedures

Willingness to learn

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Document management systems

Project management software

Job description

JLL is seeking a Contracts Manager to support our commercial and contracts team in the administrative and coordination aspects of construction and development projects. You will learn contract administration, maintain contract files, and assist with routine documentation while following established procedures.

The role emphasizes organization, attention to detail, and collaboration within a culture of excellence and client service.