Contracts Administrator

Pro Staff; Waltham (MA); Hybrid; USD 46,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) Retirement Savings Plan

Employee Assistance Program (EAP)

Commuter/Parking Accounts

Health Savings Account (HSA)

AD&D Insurance

Job summary

Pro Staff in Waltham, MA is hiring a Contracts Administrator to join a growing administrative team. The role focuses on processing customer purchase orders, RFQs, bids, and contract-related activities in a flexible hybrid environment.

Bachelor's degree is required, with at least two years in contracts administration. You will collaborate with sales and contracts teams, maintain records, and support invoicing and vendor registrations.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of contracts administration experience.
• Experience with RFQs, purchase orders, and vendor registrations preferred.

Responsibilities

• Monitor customer portals and retrieve purchase orders for internal processing
• Track and manage RFQs, proposals, bids, and related communications
• Coordinate with sales, contracts, and internal stakeholders to meet deadlines
• Complete vendor registrations, surveys, certificates of insurance requests, and related documentation
• Support billing and invoicing activities
• Track purchase order invoicing to ensure timely completion
• Assist with process improvements and special projects
• Maintain accurate records and ensure compliance with established procedures

Skills

Attention to detail

Organization

Communication skills

Customer service

Prioritization

Teamwork

Professionalism

Education

Bachelor's Degree

Job description

Now Hiring: Contracts Administrator

Location: Waltham, MA

Pay Rate: $26.50/hour

Schedule: Monday-Friday, Hybrid Schedule Available

Looking for a detail-oriented administrative professional with contracts experience? Join a growing team where you'll play a key role in managing customer purchase orders, RFQs, bid boards, and contract-related processes while working in a flexible hybrid environment.

Education Requirements

Bachelor's Degree required

Experience Requirements

• Minimum 2 years of experience in contracts administration, subcontracting, bid boards, or customer portals
• Experience monitoring RFQs, purchase orders, and proposal submissions
• Familiarity with invoicing processes and vendor registrations preferred

Job Duties

• Monitor customer portals and retrieve purchase orders for internal processing
• Track and manage RFQs, proposals, bids, and related communications
• Coordinate with sales, contracts, and internal stakeholders to meet deadlines
• Complete vendor registrations, surveys, certificates of insurance requests, and related documentation
• Support billing and invoicing activities
• Track purchase order invoicing to ensure timely completion
• Assist with process improvements and special projects
• Maintain accurate records and ensure compliance with established procedures

Qualifications

• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to prioritize multiple tasks in a deadline-driven environment
• High level of accuracy and professionalism
• Team-oriented mindset with strong collaboration skills

Employee Benefits

• Medical, dental, vision, and pet insurance
• 401(k) Retirement Savings Plan
• Employee Assistance Program (EAP)
• Commuter/Parking Accounts
• People Perks
• Health Savings Account (HSA)
• AD&D Insurance