Contracts Administrator - Hybrid, Detail-Driven

Pro Staff; Waltham (MA); Hybrid; USD 46,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) Retirement Savings Plan

Employee Assistance Program (EAP)

Commuter/Parking Accounts

Health Savings Account (HSA)

AD&D Insurance

Job summary

Pro Staff in Waltham, MA is hiring a Contracts Administrator to join a growing administrative team. The role focuses on processing customer purchase orders, RFQs, bids, and contract-related activities in a flexible hybrid environment.

Bachelor's degree is required, with at least two years in contracts administration. You will collaborate with sales and contracts teams, maintain records, and support invoicing and vendor registrations.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of contracts administration experience.
• Experience with RFQs, purchase orders, and vendor registrations preferred.

Responsibilities

• Monitor customer portals and retrieve purchase orders for internal processing
• Track and manage RFQs, proposals, bids, and related communications
• Coordinate with sales, contracts, and internal stakeholders to meet deadlines
• Complete vendor registrations, surveys, certificates of insurance requests, and related documentation
• Support billing and invoicing activities
• Track purchase order invoicing to ensure timely completion
• Assist with process improvements and special projects
• Maintain accurate records and ensure compliance with established procedures

Skills

Attention to detail

Organization

Communication skills

Customer service

Prioritization

Teamwork

Professionalism

Education

Bachelor's Degree

Job description

Pro Staff in Waltham, MA is hiring a Contracts Administrator to join a growing administrative team. The role focuses on processing customer purchase orders, RFQs, bids, and contract-related activities in a flexible hybrid environment.

Bachelor's degree is required, with at least two years in contracts administration. You will collaborate with sales and contracts teams, maintain records, and support invoicing and vendor registrations.