Contracts Administrator I

Marotta Controls

Parsippany-Troy Hills (NJ)

On-site

USD 62,000 - 77,000

Full time

14 days+

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Benefits offered by this job

Medical

Prescription

Dental

Vision

Life

Disability insurance

401(k) plan with company match

Tuition assistance

Paid vacation

Sick and personal days

Paid holidays

Flexible scheduling options such as a

Compressed workweeks

Job summary

Marotta Controls is seeking a Contracts Administrator I to support contract administration activities from Parsippany, NJ. You will handle contract modifications, proposals, and negotiations, interfacing with customers and internal teams to ensure compliance with FAR/DFAR requirements and company policies.

The role emphasizes fast-paced, team-oriented work with a focus on delivering accurate contract documentation and maintaining strong client relationships.

Qualifications

Bachelor's degree in finance, accounting, or business administration preferred.
0-3 years of contract administration, negotiations, and proposal preparation (preferred).
Experience with various contract types (fixed-price, T&M, cost reimbursable, BPAs, IDIQs) preferred.
Knowledge of FAR/DFAR contracting preferred.
Ability to establish relationships with internal and external teams and deliver excellent customer service.
Must be able to function in a fast-paced, team-focused environment and manage a caseload.

Responsibilities

Administers assigned contracts including contract modifications and negotiations.
Prepare proposals in response to RFIs, RFPs, RFQs.
Analyze RFPs to ensure responsive proposals.
Coordinate reviews and approvals prior to submittal of proposals or execution of contracts.
Maintain contract documentation.
Ensure compliance with customer requirements and company policies.

Skills

Communication skills

US Citizen

Secret clearance

Teamwork

Microsoft Office

Education

Bachelor's degree in finance, accounting, or business administration

Tools

Microsoft Office

Job description

Contracts Administrator I

Overview

Location: Parsippany, NJ

The Contracts Administrator works under supervision supporting a full range of duties with primary emphasis toward ensuring contractual relationships between the company, its government customers and subcontractors in conformance with FAR/DFAR, company objectives and state and federal law. This position is responsible for creating, revising, reviewing, negotiating and overseeing company held contracts. Serves as the primary interface with customers, understanding their requirements.

Salary

Salary Range: $62,000 - $77,000/year
Pay Range: $62,000 - $77,000 per year

Minimum Required Qualifications

Bachelor's degree in finance, accounting, or business administration preferred
0-3 years of experience with contract administration, negotiations, and proposal preparation (preferred, however applicant may be a recent graduate w/related internship experience)
Experience with various contract types, including fixed-price, time and material, cost reimbursable, blanket purchase agreements (BPAs), and IDIQs preferred
Knowledge of federal government contracting preferred
Knowledge of federal acquisition regulation (FAR) and agency supplements preferred
Ability to establish and maintain relationships with internal and external teams of subject matter experts and external clients by delivering excellent customer service.
Must be able to function in a fast pace, team focused environment and manage a caseload of sales orders in an organized manner
Ability to obtain Secret clearance
Familiarity with US Government Contract Administration including FAR and DFAR regulations desirable
Ability to solve complex problems with support and identify when to escalation
Ability to quickly learn and operate within unfamiliar software. Familiarity with Microsoft Office a plus
Excellent verbal and written communication skills are required
Must be a US Citizen

Essential or Primary / Key Responsibilities

Administers assigned contracts and to include but not limited to contract modifications, ensuring compliance with customer PO requirements, proposal preparation, and contract negotiation with existing or prospective clients. This includes but is not limited to:
Prepare proposals in response to customer RFI's, RFP's & RFQ's.
Analyzes and evaluates RFPs and ensures responsive proposals are prepared in accordance with the RFP.
Supporting RFPs; understanding the proposals including engineering changes; supporting negotiation and defining activities and identifying priorities on each program.
Coordinating with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual document.
Adheres to contract policies, procedures, methods, operating practices, and performance standards for areas of responsibility.
Serves as a liaison with the PMO, Functional managers, and customers regarding contracting issues, secure approvals and ensure successful contract execution.
Develop or review prime contract and subcontractor flow down documents to ensure compliance with prime contract requirements and to minimize company liability.
Perform all aspects of assigned contracts or purchase order processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements, and other commitments.
Observe and support in preparation of negotiations, drafting required contract administration documentation etc.
Generate and maintain contract documentation.
Review purchase orders with intent to translate to internal governing documents that ensure internal compliance to the customer requirements.
Responsible for Sales Order entry and review ensuring their compliance to the customer requirements.
Assist in ensuring contract acquisition and fulfillment in accordance with company polices, legal requirements, customer specifications, FAR and DFAR.
Assist in negotiations, execution and management in Contracts.

This position is at our Parsippany, NJ office location.

Many of our contracts require proof that you are a U.S. citizen and/or that an export license has been obtained for employees who are citizens of certain countries. Your employment, both initially and continually thereafter, is conditioned on production of such proof of citizenship and/or any export license that may be required to comply with any and all applicable laws, regulations, or executive orders, or required by Federal, State, or local government contracts.

We are committed to a fair, performance-driven compensation approach that promotes consistency across all levels of our organization. We ensure that pay decisions are free from bias, based on objective criteria, and are regularly reviewed.

Your level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, experience, and internal consistency.

Additionally, we offer a highly competitive compensation package for this opportunity, including incentive compensation and a comprehensive suite of premium benefits.