Accounts Payable Specialist

AppleOne Employment Services; Corona (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Job summary

AppleOne Employment Services in Corona, CA seeks an experienced Accounts Payable Specialist for a temp-to-hire role. You will manage full-cycle AP, process invoices, support subcontractor retention, lien releases, and job-costing for construction projects, while ensuring accuracy and compliance.

This position offers a collaborative team environment, cross-functional communication, and the chance to contribute to process improvements within a stable accounting and finance function.

Qualifications

• 3 to 5 years of accounts payable or finance experience.
• Experience in construction accounting and job-costing.
• Bachelor's degree in Business Administration with an accounting emphasis.
• Strong QuickBooks knowledge.
• Proficiency with Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Process accounts payable transactions and vendor payments per procedures.
• Support subcontractor retention, lien releases, and job-costing reports for construction projects.
• Assist with weekly payroll processing, tax submissions, and audit documentation.
• Perform account reconciliations and investigate discrepancies.
• Communicate with vendors and internal teams to resolve issues and ensure accurate financial workflows.
• Support month-end close, AP accruals, and process improvements.

Skills

Accounts payable

Vendor communications

Payroll assistance

Reconciliations

Excel

Education

Bachelor's degree in Business Administration with accounting emphasis

Tools

QuickBooks

Microsoft Excel

Job description

Job Summary

We are seeking an experienced Accounts Payable Specialist for a temp-to-hire opportunity in Corona, CA. This role is ideal for an accounting professional with strong construction accounting experience, excellent attention to detail, and the ability to manage full-cycle accounts payable responsibilities in a deadline-driven environment.

The Accounts Payable Specialist will support financial operations by processing invoices, maintaining vendor compliance documentation, assisting with payroll and reconciliations, and supporting accurate job-costing for construction projects. This opportunity offers a collaborative team environment, consistent cross-functional communication, and the chance to contribute to process improvements within a stable accounting and finance function.

This is a great fit for someone who values accuracy, teamwork, supportive leadership, and the opportunity to grow into a long-term role while expanding their accounting knowledge across payroll, compliance, project accounting, audits, and reporting.

Key Responsibilities

• Process accounts payable transactions, including invoices, bank transactions, credit payments, and vendor payments in accordance with company procedures.
• Support construction project accounting by managing subcontractor retention, lien releases, compliance documentation, and job-costing reports.
• Assist with weekly payroll processing, tax-related submissions, organized recordkeeping, and Workers' Compensation audit documentation.
• Perform account reconciliations, research discrepancies, verify pricing and charges, and maintain accurate financial records.
• Communicate with vendors, internal departments, and project teams regarding billing issues, payment status, purchasing guidelines, and financial updates.
• Support month-end close activities, AP accruals, reporting, process improvements, insurance renewals, and special accounting projects.

Compensation and Benefits

• Pay rate: $25 to $27 per hour.
• Job type: Temp-to-hire.
• Location: Corona, CA.

Required Qualifications and Skills

• Manage end-to-end accounts payable processing, vendor payments, invoice review, and documentation.
• Support construction accounting tasks including job-costing, subcontractor compliance, retention, and lien release tracking.
• Assist with payroll cycles, reconciliations, month-end AP accruals, reporting, and audit preparation.
• Communicate with vendors and internal teams to resolve discrepancies and maintain accurate financial workflows.
• 3 to 5 years of relevant accounting, accounts payable, or finance experience.
• Bachelor's degree in Business Administration with an accounting emphasis, or equivalent experience.
• Experience in the construction industry.
• Strong working knowledge of QuickBooks.
• Proficiency with Microsoft Office, especially Excel, Word, and Outlook.
• Strong attention to detail with accurate data entry and document review skills.
• Ability to manage multiple priorities, deadlines, and shifting tasks in a fast-moving environment.
• Strong written and verbal communication skills for vendor, client, and internal team interaction.
• Professional, service-oriented approach with the ability to maintain confidentiality.
• Ability to work independently and collaboratively with a positive, adaptable mindset.
• Ability to perform extended computer-based work and occasionally lift up to 25 pounds.

Preferred Qualifications

• Familiarity with construction-related accounting software, estimating tools, or project accounting systems.
• Experience supporting Workers' Compensation audits, insurance renewals, or subcontractor compliance documentation.
• Background assisting with month-end close, AP accruals, and financial reporting.
• Experience identifying and improving internal accounting processes.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.