Contracting Project Administrator - Hybrid Project Delivery

Trane Italia; Memphis (TN); Hybrid; USD 50,000 - 71,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Paid time off

Job summary

Trane Technologies in Memphis is seeking a Project Administrator to support our Contracting group through the full project life cycle. You will handle documentation, procurement, invoicing, and closeout, coordinating with Project Managers and customers to ensure timely delivery and cost accuracy.

The role requires a high school diploma or GED with up to two years of related experience, strong communication, and the ability to work both onsite and remotely on Fridays as part of a hybrid schedule.

Qualifications

• High School diploma or GED with up to two years of related experience or an equivalent combination of education and experience.
• Strong communication skills and proactive approach with ability to work independently or in a team.
• Demonstrated ability to problem solve, make decisions, think rationally and exercise good judgement.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Familiarity with financial systems and basic accounting such as AR/AP is a plus.
• Construction law knowledge is an asset.
• HVAC familiarity is preferred though not required.
• Willingness to work overtime/weekends when needed.

Responsibilities

• Follow established standard work and processes using enterprise systems.
• Coordinate transition of projects from Sales to Operations within enterprise systems.
• Administer projects lifecycle to ensure contract compliance and successful delivery, coordinating with leadership, contract management, legal, and finance.
• Manage procurement per project requirements: issue POs and subcontracts to vendors.
• Coordinate monthly invoicing per customer requirements for timely billing.
• Track project costs (timesheets, forecasts, invoices) with the team.
• Review billing backlog and communicate with Project Managers, BAS/HVAC technicians, customers, and claims to resolve obstacles.

Skills

Communication skills

Proactive approach

Problem solving

Decision making

Rational thinking

Judgement

Task prioritization

Financial systems

Accounts receivable/payable

Construction law

HVAC familiarity

Overtime flexibility

Teamwork

Education

High School diploma or GED

Tools

Enterprise systems

Job description

Trane Technologies in Memphis is seeking a Project Administrator to support our Contracting group through the full project life cycle. You will handle documentation, procurement, invoicing, and closeout, coordinating with Project Managers and customers to ensure timely delivery and cost accuracy.

The role requires a high school diploma or GED with up to two years of related experience, strong communication, and the ability to work both onsite and remotely on Fridays as part of a hybrid schedule.