Admin to HR Team

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 52,000 - 59,000; Full time

Job summary

Beacon Hill Staffing Group, LLC, based in Manhattan, seeks a Temp HR Assistant for a two-month hybrid role (Mon–Thu onsite, Fri remote) starting early September 2026. Hours are 9am–6pm with a 1-hour lunch; pay rate is $38–$43/hour, depending on experience.

The role emphasizes administrative support, HR records, calendar management, data entry, and report preparation. A Bachelor’s degree and four years of admin experience, with strong MS Office proficiency, are required.

Qualifications

• Bachelor's degree required.
• Minimum of four years of administrative experience with data entry and records.
• Demonstrated ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and time-management skills.

Responsibilities

• Provide general administrative support to the Senior VP, Counsel, HR Consultant, and Director of HR.
• Schedule meetings, maintain trackers, update HR calendars, and prepare reports.
• Manage HR records, create and organize digital and paper files.
• Create employee folders and organize attachments from emails.
• Maintain labor law poster compliance (digital and physical postings).
• Coordinate the ongoing performance review process.
• Track professional development requests and generate annual reports.
• Serve as backup for HR roles and input data into HRIS.
• Assist with visitor registration, reception activities, and HR coordination.
• Monitor HR mailboxes and forward documents to recipients.
• Support employee engagement initiatives and staff events.
• Assist with ad hoc projects and long-term HR initiatives.
• Perform other admin and HR duties as assigned.

Skills

Administrative support

Calendar management

Data entry

Confidentiality

Microsoft Office

Communication

Time management

Teamwork

Education

Bachelor's degree

Tools

HRIS

Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a non-profit tied to an investment firm, is seeking to hire a Temp HR Assistant to join their team. Client is based in Midtown, Manhattan. This role starts early September 2026. The position is hybrid, Monday - Thursday onsite, Fridays remote. Standard daily hours are 9am-6pm (with a 1hr unpaid lunch break). Temp duration approximately two months with potential to extend. Pay rate $38- $43/hour depending on experience.

Responsibilities

• Provide general administrative support to the Senior VP, Counsel, HR Consultant, and Director of HR, including phone support, calendar management, timekeeper reminders, drafting, filing, scanning and printing documents, and expense preparation.
• Perform administrative tasks such as scheduling meetings, maintaining and creating trackers, updating the HR master calendar, managing calendars for the HR team, scanning documents, and coordinating meetings and training sessions.
• Manage HR record keeping processes, including the creation and maintenance of both digital and hard copy files.
• Create employee hard copy and online folders, including transferring attachments from emails into the appropriate folders (e.g., forms, acknowledgements/statements, jury duty summons).
• Manage labor law poster compliance by maintaining accurate and up to date digital and physical postings.
• Coordinate the ongoing performance review process.
• Track professional development requests and generate an annual report.
• Serve as a backup for the Manager, Benefits and HR Administration and the Recruiting and HR Coordinator.
• Input HR data into the HRIS and various trackers and generate requested reports.
• Assist with visitor registration, reception activities, and coordination for the HR team.
• Monitor HR mailboxes and forward emails, forms, and documentation to the appropriate recipients.
• Support the planning, organization, and execution of employee engagement initiatives, staff events, and other programs as requested.
• Assist with ad hoc projects, research assignments, and long term initiatives as they arise.
• Perform miscellaneous administrative and HR related duties as assigned.

Requirements

• Bachelor's degree required.
• Minimum of four years of administrative experience, preferably including data entry and record keeping responsibilities.
• Demonstrated ability to handle highly confidential and sensitive information with discretion.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Interest in learning and developing within Human Resources.
• Exceptional organizational skills with strong attention to detail, accuracy, and follow through.
• Strong interpersonal and diplomacy skills with a positive attitude, collaborative work style, and service oriented approach.
• Excellent written and verbal communication skills.
• Efficient and accurate data entry skills.
• Strong time management skills with the ability to meet deadlines.
• Excellent organizational, analytical, and problem solving abilities.
• Experience managing multiple schedules and accommodating varying preferences.
• Ability to work independently and collaboratively within a team environment.
• Ability to juggle multiple tasks and balance competing priorities professionally.
• Ability to follow established processes and procedures.
• Comfortable taking direction while demonstrating confidence to ask questions when needed.
• Ability to maintain confidentiality and sensitivity in all HR matters.
• Growth mindset with a willingness to learn and take on additional responsibilities over time.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)