Contract-to-Close Coordinator

RealtySouth; Roswell (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Health Savings Account (HSA)

Dental insurance

Vision insurance

Life insurance

Paid vacation (PTO)

401(k) with employer match

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Job summary

RealtySouth in Roswell, GA is seeking a motivated Transaction Coordinator (Contract-to-Close) to support agents by coordinating all tasks from contract ratification to closing.

You will verify documents, manage timelines, communicate with lenders and the title company, and keep records updated in Excel. A minimum of 2 years in real estate coordination and proficiency with Microsoft 365 are preferred.

Qualifications

• High school graduate or equivalent combination of training and experience.
• 2+ years of real estate coordination/transaction experience preferred.
• Proficiency with Microsoft 365 (Excel, Word, Outlook).
• Strong organizational and communication skills; able to meet deadlines.

Responsibilities

• Coordinate all tasks from contract ratification through closing.
• Establish communication with all parties to ensure timely completion of documents.
• Fill out jurisdictional paperwork such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty when applicable.
• Provide detailed email updates to agents and maintain an updated Excel database.
• Monitor timelines and contingencies, coordinating with municipalities as needed.
• Communicate with Title Company and lender, addressing issues promptly.
• Schedule closings and keep processes streamlined and on-schedule.

Skills

Attention to detail

Verbal communication

Written communication

Time management

Prioritization

Independent and collaborative work

Education

High school diploma

Tools

Microsoft 365

Excel

Word

Outlook

Job description

The Transaction Coordinator (Contract-to-Close Coordinator) assists agents with coordinating all required tasks from contract ratification until closing.

Key Responsibilities:

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
• Communicates with the lender throughout the transaction.
• Coordinates with all parties to schedule closing.
• Keep the process streamlined, organized, and on-schedule.

Requirements

Preferably at least 2 years’ experience with the following:

• Has great attention to detail, verbal and written communications skills.
• Able to produce work efficiently and meet deadlines in a fast-paced environment.
• Has the ability to prioritize agent requests and work both independently as well as collaboratively.
• Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
• Has a good attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.
• Familiarity with Microsoft 365 (Excel, Word and Outlook).
• Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
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