Contract-to-Close Coordinator

Berkshire Hathaway HomeServices Georgia Properties; Roswell (GA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Health Savings Account

Dental insurance

Vision insurance

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

Berkshire Hathaway HomeServices Georgia Properties in Roswell, GA seeks a detail-focused Transaction Coordinator to manage contracts from ratification to closing. You will coordinate communications among agents, title companies, lenders, and municipalities, ensuring accurate documents, timely certifications, and smooth closings.

Ideal candidates have 2+ years in real estate coordination, strong written and verbal skills, and proficiency with Microsoft 365.

Qualifications

• At least 2 years’ experience in transaction coordination or real estate support
• Strong communication and organizational skills
• Proficient with Microsoft 365 applications
• Detail-oriented with ability to meet deadlines in a fast-paced environment
• Familiarity with real estate documents, titles and mortgages preferred

Responsibilities

• Establish communication with all parties of the transactions
• Verify files for accuracy and completion of all required documents
• Fill out jurisdictional paperwork (U&O, utility certifications)
• Order HOA/Condo documents and Home Warranty when applicable
• Keep agent updated through detailed email communications
• Update internal Excel database with transaction details
• Monitor timelines and contingencies and follow up with municipalities
• Communicate with the Title Company and lender promptly
• Coordinate with all parties to schedule closing
• Keep the process streamlined, organized, and on-schedule

Skills

Attention to detail

Verbal and written communication

Time management

Prioritization & collaboration

Multi-tasking

Customer interaction

Microsoft 365 proficiency

Education

High school diploma or equivalent

Tools

Microsoft 365 (Excel, Word, Outlook)

Job description

The Transaction Coordinator (Contract-to-Close Coordinator) assists agents with coordinating all required tasks from contract ratification until closing.

Key Responsibilities:

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
• Communicates with the lender throughout the transaction.
• Coordinates with all parties to schedule closing.
• Keep the process streamlined, organized, and on-schedule.

Requirements

Preferably at least 2 years’ experience with the following:

• Has great attention to detail, verbal and written communications skills.
• Able to produce work efficiently and meet deadlines in a fast-paced environment.
• Has the ability to prioritize agent requests and work both independently as well as collaboratively.
• Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
• Has a good attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.
• Familiarity with Microsoft 365 (Excel, Word and Outlook).
• Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
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