Transaction Coordinator

Long & Foster Inc.; Chester (Delaware County); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

Long & Foster Inc. in Chester, PA is seeking a Transaction Coordinator to assist real estate agents by coordinating all required tasks from contract ratification until closing.

You will communicate with all parties, verify documents, order HOA/Condo docs and Home Warranty, update an internal Excel database, monitor timelines, and coordinate with the title company to resolve issues. Requires at least 2 years in real estate transactions, strong attention to detail, excellent communication, and

Qualifications

• 2+ years experience in transaction coordination or real estate support.
• Attention to detail and strong verbal/written communication.
• Prioritize requests and manage multiple tasks to meet deadlines.

Responsibilities

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out jurisdictional paperwork (U&O applications, utility certifications).
• Order HOA/Condo documents and Home Warranty, if applicable.
• Provide detailed email updates to agents.
• Update internal Excel database with transaction details.
• Monitor timelines and contingencies; follow up with municipalities as needed.
• Communicate with the Title Company and address any issues.
• Review title and order payoff and judgments as required.
• Send title packet to title company and agent with a detailed summary.
• Keep the process streamlined, organized, and on-schedule.

Skills

Attention to detail

Verbal & written communication

Multitasking

Time management

Teamwork

Microsoft 365

Real estate knowledge

Education

High school diploma

Tools

Microsoft 365 (Excel, Word, Outlook)

Job description

The Transaction Coordinator assists agents with coordinating all required tasks from contract ratification until closing.

Key Responsibilities:

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
• Review title and order payoff and judgements as required.
• Send title packet to title company and agent, providing detailed summary.
• Keep the process streamlined, organized, and on-schedule.

Requirements

Preferably at least 2 years’ experience with the following:

• Has great attention to detail, verbal and written communications skills.
• Able to produce work efficiently and meet deadlines in a fast-paced environment.
• Has the ability to prioritize agent requests and work both independently as well as collaboratively.
• Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
• Has a good attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.
• Familiarity with Microsoft 365 (Excel, Word and Outlook).
• Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Qualifications

Skills

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Education

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Licenses & Certifications

Equal Opportunity Employer
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