Transaction Coordinator

HomeServices of America; Chester (Delaware County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

HomeServices of America is seeking a Transaction Coordinator to assist agents from contract ratification through closing. The role involves coordinating tasks, maintaining communications with all parties, and ensuring timely completion of documents and deadlines.

The position requires attention to detail, strong written and verbal communication, and the ability to manage multiple tasks while providing excellent client service.

Qualifications

• Strong attention to detail with excellent verbal and written communication skills.
• Ability to produce work efficiently and meet deadlines in a fast-paced environment.
• Ability to prioritize agent requests and work independently and collaboratively.
• Capability to manage many tasks and projects to meet tight deadlines.
• Positive attitude and enjoyment in working with multiple clients.

Responsibilities

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completeness of all required documents.
• Fill out jurisdictional paperwork for each transaction (e.g., U&O applications, utility certifications).
• Order HOA/Condo documents and Home Warranty when applicable.
• Provide detailed email updates to the agent throughout the process.

Skills

Attention to detail

Verbal and written communication

Deadline oriented

Prioritization

Customer service

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

The Transaction Coordinator assists agents with coordinating all required tasks from contract ratification until closing.

Key Responsibilities:

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
• Review title and order payoff and judgements as required.
• Send title packet to title company and agent, providing detailed summary.
• Keep the process streamlined, organized, and on-schedule.

Requirements

Preferably at least 2 years’ experience with the following:

• Has great attention to detail, verbal and written communications skills.
• Able to produce work efficiently and meet deadlines in a fast-paced environment.
• Has the ability to prioritize agent requests and work both independently as well as collaboratively.
• Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
• Has a good attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.
• Familiarity with Microsoft 365 (Excel, Word and Outlook).
• Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Qualifications

Skills

Behaviors

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Motivations

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Education

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Licenses & Certifications

Equal Opportunity Employer
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