Contract-to-Close Coordinator

HomeServices of America; Roswell (GA); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

HomeServices of America is seeking a proactive Transaction Coordinator (Contract-to-Close) to support agents from contract ratification through closing.

The role requires strong attention to detail, excellent communication, and the ability to manage multiple tasks in a fast-paced environment. Beneficial familiarity with real estate processes and Microsoft 365 is preferred.

Qualifications

• 2+ years in transaction coordination or real estate preferred.
• Excellent verbal and written communication skills.
• Ability to meet deadlines in a fast-paced environment.

Responsibilities

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out jurisdictional paperwork such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty when applicable.
• Provide detailed email updates to agents throughout the process.
• Maintain and update internal Excel database with transaction details.
• Monitor timelines and contingencies and follow up with municipalities as needed.
• Coordinate with Title Company and lender, escalating issues promptly.
• Schedule closing and ensure the process remains streamlined and on-schedule.

Skills

Attention to detail

Verbal and written communications

Time management

Prioritization

Multitasking

Education

High School Diploma

Tools

Microsoft 365

Job description

The Transaction Coordinator (Contract-to-Close Coordinator) assists agents with coordinating all required tasks from contract ratification until closing.

Key Responsibilities:

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
• Communicates with the lender throughout the transaction.
• Coordinates with all parties to schedule closing.
• Keep the process streamlined, organized, and on-schedule.

Requirements

Preferably at least 2 years’ experience with the following:

• Has great attention to detail, verbal and written communications skills.
• Able to produce work efficiently and meet deadlines in a fast-paced environment.
• Has the ability to prioritize agent requests and work both independently as well as collaboratively.
• Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
• Has a good attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.
• Familiarity with Microsoft 365 (Excel, Word and Outlook).
• Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
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