Transaction Coordinator

HomeServices of America; West Chester (Chester County); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

HomeServices of America is seeking a Transaction Coordinator to support agents from contract ratification through closing. You will manage communications, verify documents, and ensure timely completion of jurisdictional paperwork and filings.

The role requires attention to detail and the ability to multitask in a fast-paced environment. You will coordinate HOA/Condo documents, Home Warranty when applicable, and provide regular updates to agents.

Qualifications

• High school graduate; training/experience may substitute.
• Prioritize agent requests and work both independently and in a team.
• Strong written and verbal communication; deadline-driven.
• Familiarity with real estate processes a plus.

Responsibilities

• Coordinate all tasks from contract ratification to closing.
• Establish communication with all parties to the transaction.
• Verify documents and filings; complete jurisdictional paperwork.
• Order HOA/Condo documents and Home Warranty when applicable.
• Provide timely updates to agents via detailed emails.
• Maintain and update internal Excel database with transaction details.
• Track timelines and contingencies; follow up with municipalities as needed.
• Communicate with the Title Company and respond to requests promptly.
• Review title, order payoff and judgments as required.
• Send title packets to title company and agents with summaries.
• Keep the process streamlined, organized, and on schedule.

Skills

Attention to detail

Verbal and written communications

Prioritization

Independent work

Multi-tasking

Positive attitude

Microsoft 365 proficiency

Education

High school diploma

Tools

Microsoft 365 (Excel, Word, Outlook)

Job description

The Transaction Coordinator assists agents with coordinating all required tasks from contract ratification until closing.

Key Responsibilities

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
• Review title and order payoff and judgements as required.
• Send title packet to title company and agent, providing detailed summary.
• Keep the process streamlined, organized, and on-schedule.

Requirements

• Preferably at least 2 years’ experience with the following:
• Has great attention to detail, verbal and written communications skills.
• Able to produce work efficiently and meet deadlines in a fast-paced environment.
• Has the ability to prioritize agent requests and work both independently as well as collaboratively.
• Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
• Has a good attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.
• Familiarity with Microsoft 365 (Excel, Word and Outlook).
• Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer