Transaction Coordinator

RealtySouth; Chester, Northern (Delaware County, KY); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

HSA

Dental Insurance

Vision Insurance

Life Insurance

Paid Vacation

401(k) Match

FSA

Employee Assistance Program

Job summary

RealtySouth is seeking a meticulous Transaction Coordinator to assist agents from contract ratification through closing. You will coordinate communications with all parties and ensure timely completion of required documents and filings.

You will maintain accurate records in Microsoft 365, monitor timelines and contingencies, and keep agents updated with detailed email briefings. This role emphasizes organization, multitasking, and proactive problem-solving across real estate transactions.

Qualifications

• Attention to detail in communications and filings.
• Able to meet deadlines in a fast-paced environment.
• Ability to prioritize agent requests and work independently or with others.
• Capacity to multitask across multiple tasks to meet tight deadlines.
• Positive attitude and ability to work with multiple clients.
• High school graduate or equivalent.
• Familiarity with Microsoft 365 (Excel, Word, Outlook).
• Knowledge of real estate transactions, titles and mortgages preferred.

Responsibilities

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated through detailed email communication.
• Update internal Excel database with transaction details.
• Monitor timelines and contingencies; follow up with municipalities as needed.
• Communicate with the Title Company and respond promptly to requests.
• Review title and order payoff and judgments as required.
• Send title packet to title company and agent with a detailed summary.
• Keep the process streamlined, organized, and on-schedule.

Skills

Attention to detail

Verbal & written comms

Deadline driven

Prioritization

Independent & collaborative

Multitasking

Positive attitude with clients

Education

High school diploma

Tools

Microsoft 365

Job description

The Transaction Coordinator assists agents with coordinating all required tasks from contract ratification until closing.

Key Responsibilities:

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
• Review title and order payoff and judgements as required.
• Send title packet to title company and agent, providing detailed summary.
• Keep the process streamlined, organized, and on-schedule.

Requirements

Preferably at least 2 years’ experience with the following:

• Has great attention to detail, verbal and written communications skills.
• Able to produce work efficiently and meet deadlines in a fast-paced environment.
• Has the ability to prioritize agent requests and work both independently as well as collaboratively.
• Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
• Has a good attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.
• Familiarity with Microsoft 365 (Excel, Word and Outlook).
• Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.