Contract-to-Close Coordinator

HomeServices of America, Inc.; Roswell (GA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

BHHS Georgia Properties is seeking a detail-oriented Transaction Coordinator to assist agents from contract ratification through closing. You will coordinate with all parties, verify documents, and manage timelines to ensure timely closings.

The role emphasizes strong communication, organization, and the ability to handle multiple tasks in a fast-paced environment. Experience in real estate coordination is preferred.

Qualifications

• High school diploma or equivalent required.
• Prefer 2+ years in real estate or transaction coordination.
• Strong verbal and written communication skills.
• Detail-oriented with ability to meet deadlines.

Responsibilities

• Coordinate all parties through contract ratification to closing.
• Maintain communication with agents, lenders, and title company.
• Verify documents and ensure compliance with requirements.
• Update Excel database with transaction details.
• Track timelines and contingencies; follow up as needed.
• Order HOA/Condo documents and Home Warranty when applicable.

Skills

Attention to detail

Verbal and written communication

Multitasking

Time management

Teamwork

Education

High school diploma

Tools

Excel

Word

Outlook

Job description

The Transaction Coordinator (Contract-to-Close Coordinator) assists agents with coordinating all required tasks from contract ratification until closing.

Key Responsibilities:

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
• Communicates with the lender throughout the transaction.
• Coordinates with all parties to schedule closing.
• Keep the process streamlined, organized, and on-schedule.

Requirements

Preferably at least 2 years’ experience with the following:

• Has great attention to detail, verbal and written communications skills.
• Able to produce work efficiently and meet deadlines in a fast-paced environment.
• Has the ability to prioritize agent requests and work both independently as well as collaboratively.
• Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
• Has a good attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.
• Familiarity with Microsoft 365 (Excel, Word and Outlook).
• Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
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