Executive Recruiting Coordinator

Wet Coast Logistics; Plano (TX); On-site; USD 3,582,000 - 4,546,000; Full time

Job summary

Wet Coast Logistics is seeking an Executive Recruiting Coordinator in Plano, TX to support executive hiring processes on a 6‑month term with potential extension or conversion to full‑time. You will coordinate interviews, travel, and offer letters while maintaining candidate records in Workday, delivering a polished, high‑touch candidate experience.

The role requires 4–5 years in recruiting support, strong MS Excel/Outlook skills, and the ability to work with senior leaders in a fast‑paced

Qualifications

• HS Diploma required; Bachelor's degree preferred.
• 4–5 years of experience in a recruiting support environment.
• Experience scheduling a high volume of interviews in a fast-paced corporate setting.
• Strong MS Excel and MS Outlook skills.
• Experience with applicant tracking systems a plus (Workday).

Responsibilities

• Schedule phone, video, and onsite interviews for senior candidates.
• Arrange travel logistics and interview agendas.
• Draft and send offer letters and new hire documents.
• Maintain candidate records in the HRIS system.
• Pull and create reports for Recruiting Manager.

Skills

MS Excel

MS Outlook

Executive relationships

Organizational skills

Communication

Education

HS Diploma

Bachelor's degree preferred

Tools

Workday

Job description

CLIENT HIGHLIGHT

The client you will be working for is a Top 20 Fortune Global 500 Consumer Electronics and Technology Company. This opportunity will give you experience in the technology sector in the United States with a company that is a globally recognized leader in smartphones, televisions, home appliances, and semiconductor innovation — and one of the most well-known brands in the world.

LOCATION

Plano, Texas, 75023

COMPENSATION

$49.50 per hour

CONTRACT TERM

6 months with high likelihood of extension or conversion to full-time employee.

SCHEDULE

Monday-Friday, 40 Hours
Onsite

POSITION OVERVIEW – Executive Recruiting Coordinator

You'll be the person who keeps executive hiring running smoothly at the company. You'll work alongside a team of Executive Recruiters and Sourcers, handling the behind-the-scenes coordination that gets top candidates from first interview to first day. That means scheduling interviews with senior leaders, arranging travel, writing up offer letters and new hire paperwork, running background checks, and keeping candidate records current in Workday. You'll also build reports for HR leadership and make sure executive candidates get a polished, white-glove experience from start to finish. This is a coordination role, not a full-cycle recruiting role. You won't be sourcing candidates or running searches. It's a great fit if you're highly organized, comfortable working with senior leaders, and have experience scheduling a high volume of interviews in a fast-paced corporate environment.

RESPONSIBILITIES

• Serve as a partner to Recruiters and Hiring Managers, executing all coordination efforts
• Schedule phone, video, and/or onsite interviews for selected candidates
• Arrange travel logistics and interview agendas
• Draft and send offer letters and new hire documents
• Regularly update candidate records and hiring information in the company's HRIS system
• Coordinate interview expense reports
• Coordinate employee referrals
• Provide follow‑up new hire correspondence to candidates via phone and email
• Execute background checks and ensure they are completed timely and accurately, collecting supporting documentation if necessary
• Identify opportunities for improving candidate experience and scheduling efficiency
• Pull and create reports to provide to the Recruiting Manager regularly
• Assist in various process improvement projects across the department and build relationships with multiple HR counterparts, e.g., HR Business Partners, Learning and Development, etc.

REQUIRED QUALIFICATIONS/SKILLS

• HS Diploma required; Bachelor's degree preferred, with at least 4–5 years of experience in a recruiting support environment
• Previous recruiting coordinator experience or equivalent required
• Previous experience scheduling a high volume of interviews/meetings within a fast‑paced corporate environment
• Strong computer skills, including MS Excel and MS Outlook
• Experience with applicant tracking systems a plus (Workday)
• Korean bilingual preferred, not required
• Strong customer service orientation with a demonstrated desire to exceed expectations
• Experience creating reports in Excel
• Experience reviewing resumes for a match with job descriptions
• Excellent written and verbal communication skills; articulate communication style
• Ability to interface with all levels of the organization and with external candidates
• Highest sense of urgency while maintaining accuracy and efficiency; respectful persistence is key day to day, and knowing when to push back
• Willing to go the extra mile to reach the highest possible level of quality and speed
• Strong ability to develop relationships with executive stakeholders, candidates, and internal partners, i.e., Recruiters, Executive Assistants, IT, etc.
• Strong problem‑solving skills, able to troubleshoot issues independently and drive them to closure with minimal supervision
• Great organizational skills and attention to detail, able to juggle and prioritize multiple tasks simultaneously
• Flexible, able to change direction quickly
• Comfortable in a fast‑paced environment and in dealing with ambiguity
• Solid sense of accountability and acute personal judgment
• Ability to handle confidential information and escalates issues when appropriate
• Team player with a solid work ethic, willing to pitch in where needed

MUST HAVE

• Previous recruiting coordinator experience (4–5 years in a recruiting support environment)
• High‑volume interview scheduling experience in a fast‑paced corporate environment
• Strong MS Excel and MS Outlook skills