Contract – Private Client Accounting, Team Admin

Frederick Fox; Norfolk (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Frederick Fox in Norfolk, VA seeks a Private Client Accounting Administrator to provide essential administrative and accounting support to a private client services team. The role emphasizes accuracy, organization, and confidentiality in a fully onsite setting.

The ideal candidate will perform recurring administrative and accounting tasks, manage mail and documents, and assist with bank reconciliations. Recent grads or those with detail-oriented backgrounds are encouraged to apply.

Qualifications

• Strong attention to detail and commitment to accuracy.
• Highly organized with ability to manage recurring tasks and documentation.
• Reliable and able to handle confidential financial information.
• Willingness to perform administrative-heavy accounting work.
• Proficient written and verbal communication skills.
• Ability to work effectively in a fully onsite environment.

Responsibilities

• Mail and PO Box management and distribution of documents.
• Document management: scan, file, and organize financial records.
• Perform approximately 180 bank reconciliations per month with accuracy.
• Retrieve financial statements and maintain organized records.
• Monitor tax-related documents and provide status updates to the team.
• Own recurring administrative and accounting tasks to reduce workload.
• Maintain confidentiality of sensitive information.
• Communicate proactively with team about outstanding items and deadlines.

Skills

Attention to detail

Organization

Discretion

Time management

Communication

Job description

Private Client Accounting Administrator

Position Overview

Our client is seeking a detail-oriented and dependable Private Client Accounting professional to provide essential administrative and accounting support to a private client services team. This role is designed to create greater capacity for the broader team by taking ownership of recurring administrative, documentation, and accounting responsibilities.

The ideal candidate is highly organized, consistent, discreet, and comfortable working with confidential financial information. This is a hands‑on, administrative‑heavy position that requires strong attention to detail, reliable follow‑through, and a willingness to take ownership of routine but important tasks.

This position is fully onsite and is well suited for candidates with backgrounds in bookkeeping, accounts payable, entry‑level accounting, or other detail‑intensive administrative roles. Recent college graduates with limited or no professional experience are also encouraged to apply.

Key Responsibilities

• Mail and PO Box Management: Monitor the client’s PO Box and incoming mail, organize correspondence, and distribute documents to the appropriate team members.
• Document Management: Scan, file, organize, and maintain financial and client documentation in accordance with established procedures.
• Bank Reconciliations: Complete approximately 180 bank reconciliations per month with a high degree of accuracy and consistency.
• Statement Retrieval: Retrieve bank, investment, and other financial statements as needed and ensure documentation is properly organized and accessible.
• Tax Organization Monitoring: Monitor the status of tax-related documents and organizational activities, identify outstanding items, and provide regular status updates to the team.
• Administrative Support: Take ownership of recurring administrative and accounting tasks to reduce the team’s workload and create greater capacity for higher‑level client responsibilities.
• Confidentiality: Handle sensitive financial and personal information with professionalism, discretion, and strict confidentiality.
• Process Consistency: Follow established procedures and maintain accurate records while ensuring recurring responsibilities are completed on schedule.
• Team Support: Communicate proactively with team members regarding outstanding items, discrepancies, deadlines, and other matters requiring attention.

Environment & Work Schedule

This is a fully onsite position with a standard schedule of 8:30 AM to 4:30 PM, with some flexibility around start and end times. Occasional overtime may be required based on business needs, but regular overtime is not expected.

The role is part of a collaborative private client services environment where reliability, trust, professionalism, and cultural fit are highly valued. The successful candidate will become an important operational resource for the team by ensuring essential administrative and accounting responsibilities are handled accurately and consistently.

Essential Qualifications

• Strong attention to detail and commitment to accuracy.
• Highly organized with the ability to manage recurring tasks and documentation.
• Reliable, consistent, and able to follow through on assigned responsibilities.
• Comfortable handling confidential financial and personal information.
• Willingness to perform administrative-heavy and routine accounting work.
• Strong organizational and time‑management skills.
• Ability to follow established processes and maintain consistent documentation.
• Strong written and verbal communication skills.
• Ability to work effectively in a fully onsite environment.

Preferred Background

Candidates may come from a variety of backgrounds, including:

• Bookkeeping
• Accounts payable
• Entry‑level or lower‑level accounting
• Accounting administration
• Financial or document administration
• Other highly structured, detail‑oriented administrative roles