Contract & Office Operations Coordinator

Swinter; Norwalk (CT); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Commuter benefits

Job summary

Steven Winter Associates, Inc. (SWA) in Norwalk, CT is seeking an Administrative Coordinator to keep our office operations running smoothly and to support contract administration across clients, consultants, and vendors.

This full-time, in-office role focuses on logistics, document management, and timely contract processing. You’ll collaborate with project teams, finance, and operations to ensure accuracy and compliance while maintaining records and workflows.

Qualifications

• 2+ years’ experience with contractual and/or administrative work.
• Basic understanding of contract lifecycle and compliance principles.
• Associate or bachelor’s degree in business administration or related field preferred, or equivalent experience.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.

Responsibilities

• Manage day-to-day Norwalk office logistics, including mail/package routing, supply inventory management, catering arrangements, and vendor service oversight.
• Support facilities coordination and maintain efficient office operations.
• Apply QA/QC standards to office records, administrative procedures, and document management.
• Facilitate contract administration workflows, including contract intake, document routing, e‑signatures (DocuSign, Adobe, PandaDoc), and distribution.
• Review contract revisions and amendments for completeness and accuracy before routing for execution.
• Facilitate Certificate of Insurance (COI) requests, W‑9 tracking, and vendor compliance requirements with internal teams and external partners.
• Serve as point of contact between technical teams, and external clients on contract status and administrative inquiries.
• Assist with contract-related projects and administrative initiatives to improve efficiency and workflows

Skills

Contract administration

Administrative support

Communication

Organization

Attention to detail

Education

Associate or bachelor’s degree in business administration or related field

Tools

DocuSign

Adobe

PandaDoc

MS Word

Excel

Job description

Steven Winter Associates, Inc. (SWA) in Norwalk, CT is seeking an Administrative Coordinator to keep our office operations running smoothly and to support contract administration across clients, consultants, and vendors.

This full-time, in-office role focuses on logistics, document management, and timely contract processing. You’ll collaborate with project teams, finance, and operations to ensure accuracy and compliance while maintaining records and workflows.