Contracts & Compliance Assistant

CSA Ocean Sciences, Inc.

Town of Florida (NY)

On-site

USD 62,000 - 72,000

Full time

14 days+

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Job summary

CSA Ocean Sciences Inc. is seeking a sophisticated, highly organized Assistant Contracts Administrator to join our Stuart, FL office.

This office-based role will support daily contract administration, compliance monitoring, and COI tracking, serving as a bridge between project managers, finance, business development, and leadership. The successful candidate will collaborate with the Lead Contracts Administrator and the Proposal Team to protect corporate assets and ensure seamless project

Qualifications

Associate or bachelor’s degree in business administration, Finance, Legal Studies, Project Management, or a related discipline.
Minimum of two years of professional experience supporting contract administration, procurement, legal administration, or project coordination.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint).
Strong attention to detail, confidentiality, and ability to manage multiple high-priority deadlines independently.
Valid U.S. Driver's License.

Responsibilities

Contractual Oversight: Review, routing, and execution of contracts, task orders, subcontracts, amendments, NDAs, and equipment rentals.
Risk & Compliance Management: Issue and receive COIs, maintain geographic tax databases, support anti-bribery/anti-corruption policies.
Project Lifecycle Coordination: Coordinate startup activities, track contract modifications, manage funding adjustments, assist subcontractor onboarding.