Contract & Operations Coordinator

Observable Space; Los Angeles (CA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Equity Opportunities

Flexible Work Environment

Unlimited PTO

Health & Wellness

Cutting-Edge Tools

Mission-Driven Culture

Inclusive Team

Competitive Compensation

Job summary

Observable Space is seeking an Operations Coordinator to join our Business Operations team in a hybrid role based in Los Angeles. You’ll own contract administration, track records, and vendor coordination while expanding operational processes as the company scales.

Ideal candidates have 3+ years in administration, strong attention to detail, and proficiency with DocuSign, Acrobat, Google Workspace, and Microsoft Office. Competitive compensation and equity opportunities are offered.

Qualifications

• 3+ years in business administration, contract administration, executive support, or coordination roles.
• Exceptional attention to detail and high accuracy.
• Strong organizational instincts to keep trackers and docs current.
• Excellent follow-through and multi-item management.
• Comfort in ambiguity with good independent judgment.
• Proficiency with DocuSign, Acrobat, Google Workspace, and Office.
• Comfort using AI and productivity tools for admin tasks.

Responsibilities

• Own end-to-end contract administration from receipt to execution.
• Maintain a central contract tracker with key dates and terms.
• Review agreements against templates and flag deviations.
• Maintain repository of executed agreements and docs.
• Improve contract administration processes and workflows.
• Maintain operational trackers and documentation for leadership.
• Coordinate vendor onboarding, compliance, and renewals.
• Support COO and VP of Operations with action items.

Skills

Contract administration

Vendor management

Executive support

Coordination

Attention to detail

Organization

Communication

Tools

DocuSign

Adobe Acrobat

Google Workspace

Microsoft Office

Job description

Observable Space is seeking an Operations Coordinator to join our Business Operations team in a hybrid role based in Los Angeles. You’ll own contract administration, track records, and vendor coordination while expanding operational processes as the company scales.

Ideal candidates have 3+ years in administration, strong attention to detail, and proficiency with DocuSign, Acrobat, Google Workspace, and Microsoft Office. Competitive compensation and equity opportunities are offered.