Construction Contract Admin Coordinator

WSB and Associates; Saint Paul (MN); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with match

Paid time off

Paid holidays

Tuition reimbursement

Professional growth opportunities

Job summary

WSB and Associates is seeking an Administrative Coordinator for Contract Administration to provide essential administrative support to the Construction Contract Administration team. You will format, edit, and distribute documents, manage filings, and ensure complete reports with attachments through close-out, while coordinating with internal and external stakeholders in a fast-paced environment.

The role requires strong organization and communication skills, proficiency in Microsoft Office, and

Qualifications

• High school diploma or GED required.
• Associate degree in Business Administration, Office Management, or related field preferred.
• Minimum 2 years of administrative, office support, or related experience.
• Experience in construction, civil engineering, utilities, or damage prevention highly preferred.
• Proficiency in Microsoft Office at an intermediate level.
• Experience with SAP or similar enterprise systems preferred.

Responsibilities

• Provide general administrative support to the Construction Contract Administration team.
• Format, edit, prepare, and distribute Word documents, reports, correspondence, and project materials.
• Perform electronic filing, archiving, scanning, and transcription; maintain accurate and organized documentation systems.
• Ensure reports are complete, including attachments and supplemental documentation, and follow processes through to final close-out.
• Contact internal and external stakeholders to obtain missing information, clarify discrepancies, and ensure report accuracy.
• Utilize SAP or similar enterprise systems for data entry, tracking, and reporting tasks.
• Provide customerfocused service, including delivering information to diverse stakeholders in a clear and accessible manner.
• Coordinate multiple tasks and deadlines, maintaining accuracy in a fastpaced environment.
• Assist with special projects and administrative initiatives as assigned.
• Strong written and verbal communication skills.
• Highenergy, proactive work style with willingness to learn and take on new projects.
• Exceptional attention to detail and organizational skills.
• Ability to multitask and prioritize competing deadlines.
• Customerfocused mindset with the ability to present information clearly to diverse audiences.
• Perform other duties as assigned.
• May remain in stationary position for extended periods.

Skills

Microsoft Suite

SAP

Communication skills

Organization

Education

High School Diploma or GED

Associate degree in Business Administration / Office Management

Tools

SAP ERP

Job description

WSB and Associates is seeking an Administrative Coordinator for Contract Administration to provide essential administrative support to the Construction Contract Administration team. You will format, edit, and distribute documents, manage filings, and ensure complete reports with attachments through close-out, while coordinating with internal and external stakeholders in a fast-paced environment.

The role requires strong organization and communication skills, proficiency in Microsoft Office, and