Construction Contracts Administrative Coordinator

Agbaraeng; Minneapolis (MN); Hybrid; USD 38,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with match

Paid time off

Paid holidays

Tuition reimbursement

Job summary

WSB is a design and consulting firm providing transportation, planning, and construction services. The Administrative Coordinator role supports the Construction Contract Administration group with critical documentation, workflow management, and stakeholder coordination.

Strong organization and communication are essential for project compliance and timely reporting. The position requires on-site work at a WSB office or project site, with full-time scheduling and potential travel to support

Qualifications

• Requires strong organization and problem-solving abilities.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Experience with SAP or similar ERP systems preferred.

Responsibilities

• Provide general administrative support to the Construction Contract Administration team.
• Format, edit, prepare, and distribute Word documents, reports, and project materials.
• Perform electronic filing, archiving, scanning, and transcription; maintain organized documentation systems.
• Ensure reports are complete with attachments and follow processes through close-out.
• Coordinate with internal and external stakeholders to obtain missing information and ensure accuracy.
• Utilize SAP or similar enterprise systems for data entry, tracking, and reporting tasks.
• Deliver information clearly to diverse audiences and provide customer-focused service.
• Coordinate multiple tasks and deadlines in a fast-paced environment.

Skills

Administrative skills

Communication

Organization

Problem-solving

Multitasking

Education

High school diploma or GED

Associate degree in Business Administration

Tools

SAP

Microsoft Office

Job description

WSB is a design and consulting firm providing transportation, planning, and construction services. The Administrative Coordinator role supports the Construction Contract Administration group with critical documentation, workflow management, and stakeholder coordination.

Strong organization and communication are essential for project compliance and timely reporting. The position requires on-site work at a WSB office or project site, with full-time scheduling and potential travel to support