Construction Contracts Coordinator - Detail-Oriented Admin

Estes Construction; Davenport (IA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Competitive hourly rate

401K with 5% company match

Full-time medical, dental, vision, and

life insurance

Short-term and long-term disability

Health Savings and Flexible Spending

Paid time off

Parental benefits

Well-being programs

Employee training and development

Job summary

Estes Construction seeks a detail-oriented Contracts Coordinator to support administrative and operational activities across the project lifecycle. You will assist with contract preparation, document routing, project setup, insurance documentation, and vendor records while coordinating between project teams, subcontractors, owners, and external agencies.

The role emphasizes accuracy, timely follow-up, and strong administrative coordination to keep timelines moving and teams connected across our

Qualifications

• Associate's degree in business administration preferred; and two years related experience/training; or equivalent combination or education and experience
• Experience in administrative support, project coordination, contract administration, construction administration, compliance tracking, insurance compliance, or a related field preferred.
• Strong organization, follow-through, accuracy, and attention to detail.
• Proven ability to manage multiple projects with attention to detail and deadlines
• Strong computer skills with proficiency in Microsoft Office required
• Professional judgment to identify missing documentation, process gaps, compliance concerns, or follow-up needs and elevate appropriately.

Responsibilities

• Support contract workflows and project documentation across the lifecycle.
• Coordinate contract preparation, document routing, and project setup.
• Handle insurance documentation, vendor records, and compliance tracking.
• Maintain electronic files and ensure timely follow-up and escalation.
• Serve as a liaison between project teams, subcontractors, suppliers, owners, insurance partners, and external agencies.

Skills

MS Office

Attention to detail

Project coordination

Organizational skills

Communication

Education

Associate's degree in business administration

Tools

Microsoft Office

Job description

Estes Construction seeks a detail-oriented Contracts Coordinator to support administrative and operational activities across the project lifecycle. You will assist with contract preparation, document routing, project setup, insurance documentation, and vendor records while coordinating between project teams, subcontractors, owners, and external agencies.

The role emphasizes accuracy, timely follow-up, and strong administrative coordination to keep timelines moving and teams connected across our