Construction Admin & Documentation Coordinator

WSB; Saint Paul (MN); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with match

Paid time off

Tuition reimbursement

Job summary

WSB is seeking an Administrative Coordinator to support the Construction Contract Administration team. You will manage documentation, coordinate project information, and ensure accuracy in a fast-paced environment.

The role requires strong organization, communication, and problem-solving skills, with onsite work up to five days a week and a full-time schedule. Travel may be required, with benefits including medical, dental, and 401K matching.

Qualifications

• High school diploma or GED required.
• Associate degree in Business Administration preferred.
• Minimum 2 years of administrative/office support experience.
• Experience in construction, civil engineering, utilities, or damage prevention preferred.
• Proficiency in Microsoft Office at an intermediate level.
• Experience with SAP or similar ERP systems preferred.

Responsibilities

• Provide general administrative support to the Construction Contract Administration team.
• Format, edit, and distribute documents and project materials.
• File, archive, scan, and maintain organized documentation systems.
• Ensure reports are complete with attachments and accurate.
• Coordinate with stakeholders to obtain missing information.
• Utilize SAP or similar enterprise systems for data entry and reporting.
• Deliver customer-focused service to diverse stakeholders.
• Coordinate multiple tasks and deadlines in a fast-paced environment.
• Assist with special projects and administrative initiatives.

Skills

Administrative experience

Microsoft Office

SAP experience

Communication

Organization

Education

High school diploma or GED

Associate degree in Business Administration

Tools

SAP

SharePoint

Excel

Job description

WSB is seeking an Administrative Coordinator to support the Construction Contract Administration team. You will manage documentation, coordinate project information, and ensure accuracy in a fast-paced environment.

The role requires strong organization, communication, and problem-solving skills, with onsite work up to five days a week and a full-time schedule. Travel may be required, with benefits including medical, dental, and 401K matching.