Construction Admin Coordinator — Onsite & Docs Expert

WSB; Minneapolis (MN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with match

Paid time off

Paid holidays

Tuition reimbursement

Opportunities for professional growth

Job summary

WSB is seeking an Administrative Coordinator to provide critical administrative and operational support to the Construction Contract Administration group. You will help manage documentation, coordinate project information, and ensure timely reporting in a fast-paced environment.

Ideal candidates will have strong organization, communication, and problem-solving skills, plus at least 2 years of admin experience. A related degree is preferred, and SAP experience is a plus.

Qualifications

• High school diploma or GED required.
• Associate degree in Business Administration, Office Management, or related field preferred.
• Minimum 2 years of administrative, office support, or related experience.
• Experience in construction, civil engineering, utilities, or damage prevention highly preferred.
• Proficiency in Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive) at an intermediate level.
• Experience with SAP or similar enterprise resource planning systems preferred.

Responsibilities

• Provide general administrative support to the Construction Contract Administration team.
• Format, edit, prepare, and distribute Word documents, reports, correspondence, and project materials.
• Perform electronic filing, archiving, scanning, and transcription; maintain accurate and organized documentation systems.
• Ensure reports are complete, including attachments and supplemental documentation, and follow processes through to final close-out.
• Contact internal and external stakeholders to obtain missing information, clarify discrepancies, and ensure report accuracy.
• Utilize SAP or similar enterprise systems for data entry, tracking, and reporting tasks.
• Provide customer-focused service, including delivering information to diverse stakeholders in a clear and accessible manner.
• Coordinate multiple tasks and deadlines, maintaining accuracy in a fast-paced environment.

Skills

Organization

Communication

Problem-solving

Attention to detail

Multitasking

Proactive

Customer focus

Education

High school diploma or GED

Associate degree preferred

Tools

SAP

Job description

WSB is seeking an Administrative Coordinator to provide critical administrative and operational support to the Construction Contract Administration group. You will help manage documentation, coordinate project information, and ensure timely reporting in a fast-paced environment.

Ideal candidates will have strong organization, communication, and problem-solving skills, plus at least 2 years of admin experience. A related degree is preferred, and SAP experience is a plus.