Contract Administrator

Chief of Staff Kc; Kansas; On-site; USD 42,000 - 60,000; Full time

Job summary

Chief of Staff Kc is seeking a Contract Administrator I to support promotion and contract workflows for a key customer account in the food/CPG sector. You will manage contracts and data across multiple systems with high accuracy.

The role involves entering deals, auditing submissions against deadlines, maintaining planners with the sales team, and handling item setups, deductions, and PO changes for vendor accounts. Occasional event support is included.

Qualifications

• 3 years of administrative experience.
• High-accuracy data entry, even on repetitive tasks.
• Experience with contract administration, deal entry, order processing or similar detail-heavy work.
• Ability to spot numbers or terms that look off and follow up.
• Intermediate or better Excel and PowerPoint skills.
• Professional email communication and customer interaction when needed.
• Organized system for tracking deadlines across multiple systems.
• Associate degree or higher in business or related field preferred.
• Experience with trade promotion portals or background in CPG, grocery, or food brokerage.

Responsibilities

• Manage promotional contracts across multiple customer systems from entry to approval.
• Enter approved deals and contract terms into portals quickly and accurately.
• Audit contracts and submissions against deadlines and file final documents.
• Review data for errors and resolve inconsistencies with customers.
• Build and maintain promotional planners with the sales team.
• Process new item setups, cost changes, deductions, and PO changes for vendor accounts.
• Create and publish promotional bulletins for the internal team.
• Cover other administrators during busy periods or time off.
• Assist with setting up and running local industry trade shows several times a year.

Skills

Data entry

Contract administration

Deal entry

Order processing

Excel

PowerPoint

Attention to detail

Customer communication

Deadline tracking

Education

Associate degree or higher in business or related field

Tools

Trade promotion portals

Job description

Contract Administrator1 - Promotion & Contracts

Our client is a well-established, family-owned company in the food and grocery industry. Their friendly, mission-focused team is growing, and they’re adding a dedicated contract and data entry specialist so their sales staff can spend more time selling.

What you’ll do

This is a detail-driven role centered on contract administration and high-accuracy data entry. You’ll own the contract and promotion workflow for a key customer account, taking this work over from the sales team.

• Manage promotional contracts across 3–4 customer contract systems, from entry through approval
• Enter approved deals and contract terms into customer portals quickly and accurately
• Audit contracts and submissions against deadlines, track approvals, and file final documents
• Review data for errors and inconsistencies, and follow up with customers to resolve them
• Build and maintain promotional planners in partnership with the sales team
• Process new item setups, cost changes, deduction resolution, and PO changes for vendor accounts
• Create and publish promotional bulletins for the internal team
• Cover for other administrators during busy periods or time off
• Help set up and run a local industry trade show a few times a year

What you bring

• 3 Years of administrative experience
• Strong data entry skills with a high degree of accuracy, even on repetitive, high-volume work
• Experience with contract administration, deal entry, order processing, or similar detail-heavy work
• The judgment to spot when a number or term looks off and follow up on it
• Intermediate or better Excel skills, plus PowerPoint
• A reliable, punctual, positive approach to the work
• Professional email communication and the ability to talk with customers when needed
• An organized system for tracking deadlines across multiple systems
• An associate degree or higher in business or a related field (preferred)
• Experience with trade promotion portals or a background in CPG, grocery, or food brokerage

Why this role

• Supportive, well-regarded leadership
• Real room to advance within a larger organization
• A newly created position you’ll help shape